Staff Accountant

Altair Real Estate Services•Erie, PA

About The Position

The Staff Accountant supports the Controller in managing accounting functions for both the Company and its clients. Core responsibilities include processing billing, performing general ledger and bank statement reconciliations, preparing journal entries, assembling financial reports, and contributing to annual budgeting and cash forecasting activities.

Requirements

Bachelor’s Degree in Accounting, Finance or Business Administration required. An Associate’s Degree in Accounting may be considered with the right experience.
1–3 years of relevant accounting experience required.
Solid knowledge of accounting principles and practices.
Self-directed, motivated, and able to work independently with minimal supervision.
Customer-service oriented.
Ability to manage multiple projects and deadlines simultaneously.
Driver’s license.
Strong oral and written communication skills.
Excellent analytical and organizational skills.
Collaborative team player who actively supports colleagues and contributes to shared goals.
Maintains a neat, professional appearance throughout the workday and whenever present on company property.
Proficient with telephone systems, personal computers, Microsoft Office 365 (including Word and Outlook), and property management software.
Adheres to all policies and expectations outlined in the employee handbook.
Skilled at de-escalating customer concerns and resolving issues effectively before they escalate.

Responsibilities

Follow the Accounting Calendar and complete all scheduled tasks in accordance with established deadlines (see attached Calendar).
Process invoices for payment daily, including submission through Entrata and obtaining required approvals.
Record tenant payments into accounting software by scanning payments, making bank deposits, and applying electronic payments to tenant ledgers.
Open and process daily incoming mail and shared email inboxes.
Maintain paper and electronic files weekly.
Monitor and maintain insurance policies and certificates monthly; contact vendors prior to expiration to obtain updated Certificates of Insurance (COIs).
Calculate and record CPI increases and rent step-ups in accounting software per terms of the lease monthly.
Send notification to tenants of rent increase.
Ensure accuracy of monthly rent, condo fees, and common area maintenance charge posting in accounting software and distribute statements.
Record monthly recurring transactions, including recurring journal entries, accounts payable, and loan payments from amortization schedules.
Reconcile monthly bank statements.
Support the Controller during month-end and year-end close, including GL reconciliations, posting accuracy reviews, and preparation of financial statements.
Input client budgets annually into accounting software, including adjusting any charges for condo fees and CAM estimate charges.
Manage the AP processing system (currently Entrata) by clearing exception queues, coding and routing invoices to appropriate staff, and batching approved invoices for payment — all on a daily basis.
Clock in and out daily and add time off requests via Webclock.
Stack email daily ( www.stackmethod.com )
Coordinate with outside contractors and service providers to obtain and maintain current Certificates of Insurance.
Maintain regular communication with vendors to confirm timely receipt and payment of all invoices.
Deliver exceptional customer service to tenants and property owners, responding to inquiries promptly and professionally.
Coordinate with tenants to collect and maintain current Certificates of Insurance.
Perform other duties as required for the successful operation of the business.