Staff Acct Tech Grants

Portsmouth Public Schools•Portsmouth, VA

About The Position

Performs intermediate accounting functions including reconciliation of general ledger accounts, assisting in audit preparation, overseeing the fiscal control activities of the grants function, and other related work as required. ESSENTIAL FUNCTIONS The specific duties will include, but not be limited to the following: Reviews and verifies that grant expenditures (such as invoices, requisitions) agree with allowable costs for each grant according to individual grant applications and regulations, ensuring accurate and allowable costs in compliance with State and Federal laws necessary for reimbursement of school board funds. Ensure compliance with and are processed according to accounting, purchasing and travel procedures. Verify assignment of proper budget codes and proper authorization signatures have been secured and are spent within each grant's authorized period. Maintains files of all grant expenditures and refers approved expenditures to payroll, accounts payable and purchasing for processing. Creates and maintains accounting of individual grant budgets indicating expenditures, encumbrances, amendments and balances. Completes state amendments in OMEGA to request budget changes between line items. Maintains position control for each grant necessary to avoid supplanting. Maintains calendar of each grant's timeline and reimbursement due-dates. Balances each portion of grants including those with more than one funding source and grants that have more than one department included in the allocation. Prepares general ledger entries in MUNIS as necessary to correct or move revenue/expenditures to the proper account. Reconciles and balances grant expenditures to the general ledger system keeps records of proper backup for each expense and forwards expenditure reports to grants coordinators. Acts as liaison with grant coordinator(s) to maintain communication between programmatic and financial managers of grant funding. Replies to written and oral requests and inquiries from grant coordinators for information regarding status of expenditures and grant procedures and/or regulations. Assist grant coordinators with projections for new applications. Provides training to grant coordinators on regulations and procedures. Completes specialized, individual reimbursement requests for grants in a timely manner on a monthly and/or quarterly basis. Assists in preparing reports and providing documentation for outside and internal audits. Assists in preparing financial accruals for the Combined Annual Financial Report (CAFR). Validates data for review for the external auditors compliance review. Attends training seminars to ensure PPS compliance with grant regulations. Documents and identifies new and continuing reporting needs. Serves as regional fiscal support for Adult education. May perform other duties as assigned.

Requirements

Considerable knowledge of generally accepted accounting principles, state and federal regulations related to grant and cost accounting and office operations.
Considerable knowledge of grant regulations as to allowable costs, reimbursement requirements and deadlines.
Considerable skill in the use of mainframe applications and the use of personal computers utilizing spreadsheet.
Demonstrated ability to understand, interpret and apply US OMB Uniform Grants Guidance, Federal and State guidelines and regulations.
Demonstrated ability to make accurate mathematical calculations and reconcile reports.
Demonstrated ability to develop spreadsheets and modify databases to suit the specific needs of the grants.
Demonstrated ability to work independently, pay attention to detail and meet strict deadlines.
Demonstrated ability to assist other staff members as necessary to meet deadlines.
Demonstrated ability to communicate effectively with all levels of personnel.
A Bachelor of Science in accounting, or related subject from an accredited college or university preferred
3 - 5 years of related experience preferred
proficient in computer spreadsheets from development to input
two to three years of grant experience preferred.

Responsibilities

Reviews and verifies that grant expenditures (such as invoices, requisitions) agree with allowable costs for each grant according to individual grant applications and regulations, ensuring accurate and allowable costs in compliance with State and Federal laws necessary for reimbursement of school board funds.
Ensure compliance with and are processed according to accounting, purchasing and travel procedures.
Verify assignment of proper budget codes and proper authorization signatures have been secured and are spent within each grant's authorized period.
Maintains files of all grant expenditures and refers approved expenditures to payroll, accounts payable and purchasing for processing.
Creates and maintains accounting of individual grant budgets indicating expenditures, encumbrances, amendments and balances.
Completes state amendments in OMEGA to request budget changes between line items.
Maintains position control for each grant necessary to avoid supplanting.
Maintains calendar of each grant's timeline and reimbursement due-dates.
Balances each portion of grants including those with more than one funding source and grants that have more than one department included in the allocation.
Prepares general ledger entries in MUNIS as necessary to correct or move revenue/expenditures to the proper account.
Reconciles and balances grant expenditures to the general ledger system keeps records of proper backup for each expense and forwards expenditure reports to grants coordinators.
Acts as liaison with grant coordinator(s) to maintain communication between programmatic and financial managers of grant funding.
Replies to written and oral requests and inquiries from grant coordinators for information regarding status of expenditures and grant procedures and/or regulations.
Assist grant coordinators with projections for new applications.
Provides training to grant coordinators on regulations and procedures.
Completes specialized, individual reimbursement requests for grants in a timely manner on a monthly and/or quarterly basis.
Assists in preparing reports and providing documentation for outside and internal audits.
Assists in preparing financial accruals for the Combined Annual Financial Report (CAFR).
Validates data for review for the external auditors compliance review.
Attends training seminars to ensure PPS compliance with grant regulations.
Documents and identifies new and continuing reporting needs.
Serves as regional fiscal support for Adult education.
May perform other duties as assigned.