Staff Accountant: Payroll & Accounting Operations

UMass Amherst Foundation • Hadley, MA

1d • $85,000 - $93,000 • Hybrid

About The Position

The University of Massachusetts Amherst Foundation (UMAF) is seeking a detail-oriented and highly organized Staff Accountant: Payroll & Accounting Operations to join our finance team. This role is responsible for managing payroll processing and supporting core accounting operations including accounts payable, bank reconciliations, balance sheet reconciliations, and journal entries.

The ideal candidate will have strong experience in payroll administration, a solid foundation in accounting principles, and familiarity with accounting systems such as QuickBooks and Oracle NetSuite. This position plays an important role in ensuring financial accuracy, compliance, and timely processing of financial transactions.

Location: This is a full-time hybrid position based in Hadley, MA. The position requires regular on-site presence. While there is flexibility in scheduling, employees should expect to be on site multiple days most weeks, depending on operational needs.

Requirements

• Bachelor’s degree in accounting or finance
• Must have 3–5+ years of payroll processing experience
• Strong understanding of accounting principles and financial processes
• Experience with QuickBooks and/or Oracle NetSuite
• Experience with accounts payable, bank reconciliations, and journal entries
• Strong attention to detail and ability to manage multiple priorities
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP)
• Excellent organizational and communication skills
• Ability to work independently in a hybrid environment

Nice To Haves

• Experience in higher education or nonprofit accounting
• Familiarity with payroll compliance and multi-state payroll processing
• Experience supporting month-end close processes

Responsibilities

• Process and administer biweekly payroll accurately and on schedule
• Maintain payroll records and ensure compliance with applicable federal and state regulations
• Coordinate payroll changes including new hires, terminations, and compensation updates
• Reconcile payroll accounts and ensure proper recording in the general ledger; perform periodic reconciliation of employee deductions. 401K, parking, gifts
• Address payroll inquiries from employees and resolve discrepancies
• Related tax filings and reporting
• Process vendor invoices and ensure timely and accurate payments
• Maintain vendor records and ensure appropriate documentation and approvals
• Monitor accounts payable aging and resolve discrepancies
• Prepare 1099 forms for vendors
• Request and maintain W-9 forms and Liability Insurance documentation from vendors where applicable
• Prepare and post journal entries to the general ledger
• Perform monthly bank reconciliations
• Prepare and review balance sheet reconciliations
• Assist with month-end and year-end close activities
• Support travel and business expense system and corporate credit card users and help resolve issues as they arise
• Support internal and external audit requests as needed
• Manage and monitor positive pay transactions and banking controls
• Assist with monitoring daily cash activity and ensuring accuracy of banking records
• UMAF is building and growing, and this position will support those efforts with other duties and projects as assigned from time to time.

Benefits

• 20 vacation days, 12 holidays, 12 sick days, 5 personal days, and 2 office closure days.
• 4-day summer work week.
• 401(k) plan. You contribute 5% and receive a 10% match.
• Health insurance packages for medical, dental, and vision.
• 16 weeks of paid parental leave to use within 1 year of childbirth. An additional 6 weeks available for the birthing parent. Part-time work for full-time pay for the first 4 weeks post parental leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level