Staff Accountant - Grants

East Valley Community Health Center-posted about 1 month ago
Full-time • Entry Level
Pomona, CA
101-250 employees
Ambulatory Health Care Services
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Under the general management of the Accounting Manager, the Staff Accountant will be responsible for the grants administration, accounting and financial analysis, financial and project reporting, shared cost allocations, maintenance of financial records, budget development, ensuring compliance with the Uniform Guidance, funding agency guidance, and contract award terms and conditions. The Staff Accountant will support the Accounting Manager in the goals of the finance department. The Staff Accountant will work with AP, Payroll, and Billing staff members as well as HR and Program Management staff to ensure all financial reporting is timely, accurate, and transparent. The Staff Accountant will ensure that the Policies and Procedures of EVCHC are followed and that they support effective program implementation and conduct flawless audits. The Staff Accountant, in concert with the Accounting Manager will work closely with program leaders and their staff to educate them regarding finance and accounting procedures, as well as explore ways Accounting can better support their program operations.

  • Performs contract and grant post-award functions, including budget and expense analysis, periodic invoicing, financial reporting, labor distribution changes and associated communications with customers, reconciliations, and re-budgeting; communicates with fiscal contacts at funding source for problem resolution and information gathering.
  • Performs grant closeout functions required by grant and contract sponsors, including but not limited to reconciliations, financial status reports, final invoices, purchase order liquidations, zeroing out budgets, and final reporting.
  • Prepares agency-specific invoicing, budgets, budget modifications, and project cost reports. Coordinates timely submission to multiple agencies. Prepares comprehensive and detailed reports.
  • Assists Program Managers/Directors in planning for the effective and appropriate use of all their grant project funds in adherence with contract terms and conditions.
  • Collaborates with the Payroll Specialist, Accounting Associate, and Accounting Assistant to ensure that all AP and Payroll activity is posted accurately and allocated in accordance with the approved cost allocation plan, program, and annual budgets.
  • Plans, coordinates, and resolves accounting/grant matters internally with other accounting department staff, internal departments, Program Management, as well as external funding agencies and grantors.
  • Reconciles financial information, identifies variances, investigates, resolves accounting errors or discrepancies, ensures that properly documented adjustments are made, and reviews financial documentation to ensure compliance.
  • Develops cost projections, recommends adjustments, and assists with financial tracking and controls.
  • Works closely with all finance team members including Patient Billing, AP, and Payroll to find ways to make improvements, perform tasks in line with industry best practices, and to support the goals and mission of EVCHC.
  • Collaborates and provides support on audits required by funding agencies or authorities; provides required documentation and assistance for internal/external audits of agency funded activities.
  • Ensures timely receipt and appropriate application of AR payments. Communicates with grantors on outstanding balances.
  • Proactively identifies problem accounts and meets with respective Program Managers, as needed, to assist in projecting cost overruns and/or under expenditures to ensure the award is spent in a timely manner without deficit or remaining/minimal surplus. Provides recommendations for viable solutions.
  • Strengthens personal internal and external communications with staff at all levels throughout EVCHC to ensure clear understanding and documentation; creates and promotes a positive and supportive work environment.
  • Manages appropriate time allocation of staff to grants. Reviews, monitors, and approves grant related payroll activity. Communicates with Payroll as needed to ensure that grant payroll activity is processed and posted properly. Prepares adjusting journal entries as needed.
  • Provides analysis on various accounting issues and prepares complex accounting projects.
  • Prepares monthly journal entries based on the accrual method of accounting in accordance with FQHC guidelines and GAAP.
  • Reconciles grant revenue and receivable account (Balance Sheet/Income Statement). Investigates and resolves other general ledger account variances as assigned and assists with preparation and tracking of grant application budgets.
  • Assists the Accounting Manager and CFO in the month-end closing process, the development of agency grant project budgets, and in the production of monthly financial statements and reports.
  • Bachelor's Degree in Accounting, Finance or a related quantitative/business degree
  • A minimum of 2-3 years' equivalent experience working with non-profit organizations, government funded contracts and grants, and/or other complex contracts and projects requiring high scrutiny and detailed financial administration.
  • Cost, project/program or grant accounting, contract compliance experience preferred.
  • Ability to learn and develop understanding of applicable federal, state, county, local, agency and EVCHC's regulations, policies, and guidelines.
  • Extensive experience with: OMB Uniform Guidance, Generally Accepted Accounting Principles (GAAP), and/or Federally Qualified Health Centers (FQHC), highly preferred.
  • Able to streamline and automate accounting processes & procedures and efficiently identify, research, and resolve problems in a timely manner.
  • Able to interpret, communicate, and discuss applicable regulations and guidelines.
  • Ability to independently gather, organize, and perform accounting related analysis with minimal supervision and guidance.
  • Ability to communicate effectively and succinctly both verbally and in writing.
  • Ability to handle ambiguity, strategize, and have flexibility to handle multiple concurrent tasks and changing priorities. Submitting projects and deadlines on time without compromising quality or accuracy.
  • Manage diverse relationships and provide excellent service with integrity and professionalism.
  • Exemplifies Organizational Agility by understanding the organization, knowing how to get work done both through formal and informal channels, understanding the reasoning behind policies, practices, and procedures.
  • Experience with Health Resources and Services Administration (HRSA), LA County Department of Public Health or DHS/DHHS/DHSP, Medicare, and/or Medi-Cal programs a big plus.
  • Familiarity with Blackbaud Financial Edge NXT preferred
  • Strong Excel experience highly preferred (i.e., pivot tables, VLOOKUPs, and other advanced formulas).
  • Experience in preparing Dashboards a big plus.
  • East Valley offers a competitive salary and excellent benefits, including medical, dental, vision, and a defined contribution retirement plan.
  • You will also enjoy a work-life balance with paid time off and paid holidays throughout the year.
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