Staff Accountant - Accounts Payable

Army West Point Athletic Association Inc • West Point, NY

127d • $60,405

About The Position

The Staff Accountant will be critical in recording accounting transactions for the Army West Point Athletic Association Inc. (“AWPAA”) Business Office. Working closely with the Senior Accountant, Associate Athletic Director, and Chief Financial Officer, the position will primarily focus on accounts payable, purchase orders, cash & travel advances, Academy and related party transactions and vendor payment processing. This position will also assist with account receivables, cash receipts, and daily bank activity reconciliations. This position requires a working knowledge of U.S. generally accepted accounting principles, attention to detail, sensitivity to tight deadlines and the ability to multi-task.

Requirements

• Bachelor’s degree in accounting, finance, business or economics.
• 3-5 years of accounting experience.

Nice To Haves

• Not-for-profit accounting experience.
• Division I athletic department experience.
• Microsoft Excel advanced formulas and functions.

Responsibilities

• Process Requests in Teamworks
• Collect all necessary documentation for purchase requests.
• Generate Purchase Orders (POs) in Business Central (BC).
• Distribute Purchase Orders to vendors.
• Ensure Purchase Orders are accurately reconciled each month.
• Verify proper recording of invoices received without a PO listed.
• Ensure payment is processed correctly for these invoices.
• Assist AAA with procurement and PO needs.
• Oversee collection of forms for new vendors (e.g., ACH details, address changes).
• Create and update vendor profiles in Business Central.
• Evaluate reimbursement submissions from coaches and staff in the ARMS platform.
• Ensure all documentation is complete and properly recorded in Business Central.
• Process weekly vendor payments under the guidance of the Associate Athletic Director and CFO.
• Invoice and document all customer billings in Business Central (BC).
• Manage a variety of customers, including the Academy, Army Athletic Association, and other departments.
• Ensure the use of correct department and funding codes for billing.
• Collect necessary forms for new customers (e.g., ACH details, address changes).
• Create and update customer profiles in Business Central.
• Ensure timely and accurate posting of financial transactions before generating reports.
• Perform a variety of month-end tasks, including but not limited to: Monthly journal entries (e.g., credit card and payroll uploads), Preparation of sub-ledgers, Bank reconciliation.
• Methodically complete all checklist tasks required for the month-end close.
• Provide support during the preparation of annual financial statements and the single audit.
• Assist in the preparation and completion of the NCAA Financial Report.

Benefits

• Equal Opportunity Employer

What This Job Offers

• Job Type: Full-time
• Education Level: Bachelor's degree