Staff Accountant, Accounts Payable Specialist

DMA - DuCharme, McMillen & Associates, Inc. • Fort Wayne, IN

2d • Onsite

About The Position

As an employee-owned company, DMA prioritizes employees. Low turnover rates and tenured teams are living proof: 2025 Great Places to Work Certified Employee stock ownership program eligibility begins on day one of employment (ESOP contribution is targeted at 6% of your annual compensation) Company paid parental leave Generous time off package Multiple benefit plans, eligibility begins on day one of employment Culturally focused on work/life balance, mental health, and the overall wellness of our employees Position Summary The Accounts Payable Specialist plays a key role in ensuring accurate and timely processing of supplier invoices and payments. This position requires exceptional attention to detail, strong organizational skills, and effective communication to maintain vendor relationships and support the overall efficiency of the Accounting department. The ideal candidate will be proactive, customer-focused, and capable of working in a fast-paced environment while maintaining accuracy and compliance.

Requirements

• High school diploma required; Associate or Bachelor’s degree in Accounting, Finance, or Business preferred.
• 1–2 years of experience in Accounting or a related field preferred.
• Advanced proficiency in Microsoft Excel; familiarity with Word and PowerPoint is a plus.
• Basic understanding of accounts payable and its relationship to the General Ledger.
• Ability to work additional hours as needed based on workload and deadlines.
• Excellent communication skills with a strong customer service mindset.
• Ability to follow instructions accurately and maintain confidentiality.
• Strong attention to detail, organizational, and time-management skills.

Nice To Haves

• Familiarity with Workday or similar ERP systems is a plus.
• Experience in a high-volume AP environment.
• Knowledge of automated AP workflows and electronic payment systems.
• Ability to identify process improvement opportunities and contribute to efficiency initiatives.
• Strong problem-solving skills and ability to work independently.

Responsibilities

• Enter and upload invoices into the accounting system, ensuring proper coding and documentation.
• Verify that all invoices have appropriate approvals prior to payment.
• Process invoices and check requests accurately and on schedule.
• Maintain organized records of invoices, purchase orders, and approvals for audit readiness.
• Research and resolve invoice discrepancies with vendors promptly and professionally.
• Communicate with vendors regarding payment status, invoice requests, and inquiries.
• Provide supporting documentation for internal and external audits.
• Assist with month-end close activities, including preparing aged analysis reports.
• Execute payment runs in compliance with company policies and deadlines.
• Collaborate with internal teams to improve AP processes and workflows.
• Perform additional duties as assigned.

Benefits

• Employee-owned company
• 2025 Great Places to Work Certified
• Employee stock ownership program eligibility begins on day one of employment (ESOP contribution is targeted at 6% of your annual compensation)
• Company paid parental leave
• Generous time off package
• Multiple benefit plans, eligibility begins on day one of employment
• Culturally focused on work/life balance, mental health, and the overall wellness of our employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees