SRS Research Administrator Assistant Manager: Pre-Award

Texas A&M University System • College Station, TX

1d

About The Position

The SRS Research Administrator Assistant Manager Pre-award is responsible for working their Assistant/Associate Director in developing, organizing, implementing and overseeing pre-award activities among their team; ensuring that their team achieves their goals in a timely manner; provides customer service feedback to external customers and working with team members to ensure that the appropriate message is being delivered; assisting the training team in developing plans for educating the proposal administrators in consistent practices with proposal and budget preparation. In addition, the Assistant Manager will work with their Assistant/Associate Directors on pre-award team workloads as well as effort management and departmental outreach activities.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Four years of experience in a university or business environment developing budgets and proposals including proposal preparation and/or identifying potential sponsor/funding opportunities and/or project management in the field of research administration.
• Excellent verbal and written communication, organizational, and interpersonal skills.
• Experience using word processing, spreadsheet, and database software.
• Attention to detail skills and ability to work productively as part of a team.
• Ability to work independently with minimal supervision.
• Ability to multi-task and work cooperatively with others.

Nice To Haves

• Experience within the Texas A&M System or other university setting.
• Working knowledge of interpreting funding opportunities and electronic research administration portals.
• Experience with interpreting federal, state, and Texas A&M System regulations as they pertain to sponsored research.
• Progressively responsible budgeting and proposal administration experience.
• Advanced experience using Excel, Word, Adobe, Maestro, and Cayuse.
• Strong mathematical and comprehension skills.
• Experience in providing customer service.
• Certified Research Administrator/Certified Preaward Research Administrator (CRA ® or CPRA®)
• Developing large scale budgets and proposals.

Responsibilities

• Proposal Coordination - Works with the guidance of an Assistant/Associate Director to manage the pre-award team in determining solutions to complex issues associated with proposal submissions.
• Provides support to researchers in the preparation of proposals which includes determining the sponsor’s requirements and preparation of budgets and forms according to the guidelines established by the Texas A&M University System, Office of Management and Budget, Federal Cost Accounting Standards and sponsor guidelines.
• Prepares supplementary proposal documents and ensures proposals are complete before being forwarded to the sponsor.
• Prepares proposal revisions and responds to requests related to proposal submissions.
• Collaborates with Assistant/Associate Director on communication with researchers, department/unit heads, deans, directors, and staff to resolve proposal issues and provide information as needed.
• Training and Supervision - Works with other managers and Assistant/Associate Directors in training and mentoring pre-award teams.
• Assists less experienced staff in making recommendations to Assistant/Associate Directors regarding non-standard pre-award issues.
• Responsible for assisting in the hiring process.
• With oversight from the Assistant/Associate Director the Assistant Manager will make recommendations and implement workload distribution.
• Proposal Review and Compliance - Reviews proposals for compliance issues.
• Reviews program announcements and with minimal direction determines pertinent proposal requirements.
• Communicates guidelines and proposal requirements to Principal Investigators.
• Acquires basic knowledge of human subjects, animal subjects, Recombinant DNA, Export Controls, etc.
• Review quality control comments and provide feedback to team members.
• Proposal Submission - Provides support to researchers in the submission of proposals, enters proposal information into required submission systems (i.e., Grants.gov, etc.) and financial systems.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Manager