Sr. Transaction Coordinator - Remote

About the position

The Sr. Transaction Coordinator provides operational coordination to C&W transactions management professionals who are supporting a client's dispersed portfolio of real estate locations around the world. This role involves exceptional client service, managing transactions, and supporting the transactions team with necessary documentation and reporting.

Responsibilities

• Provide exceptional client service at all levels, internally and externally
• Track and report upcoming lease expirations and other critical dates
• Manage smaller transactions and associated parties, i.e. Brokers
• Provide support to the transactions team with any documentation required to be used during the transaction management process, including new leases, renewals, purchases, sales, subleases, options, etc.
• Prepare negotiation summaries/RFP comparison matrixes
• Gather data and real estate market information from research and brokers
• Assist in the preparation of market and demographic information for use in presentations and meetings, speak to market information
• Coordinate financial analysis
• Draft and/or comment on RFP's and LOI's
• Draft and process all requests for service or client Initiation documents
• Draft and process all Co-Broker and agent engagement letters
• Facilitate commission invoicing
• Input commission information into C&W revenue reporting system
• Assist with reporting functions: Closing/Value-add reports, Negotiation summaries/RFP comparison matrixes, KPI tracking, Fusion/CoStar/REFLEX or other TM Technology updates and document uploads, Portfolio reporting (e.g. data manipulation, spreadsheet formatting) for both C&W and client
• Handle general administrative duties (e.g. copy/fax, light phone support, correspondence as needed, departmental support, etc.)
• Process paperwork (e.g. blue-backed documents for signature, ensure proper distribution once documents are fully executed, act as a liaison between Real Estate, Lease Administration and Facility Management)
• Review and understand broker market surveys and deliverables prior to client delivery
• Complete Portfolio reporting (e.g. data manipulation, spreadsheet formatting) for client(s)
• Coordinate client feedback questionnaires/surveys
• Ensure and manage the quality and timeliness of transaction information entered into all databases
• Prepare transaction communication tools and packages for management for internal approval process

Requirements

• Must obtain and hold state real estate salesperson license
• Ability to read and understand commercial real estate transaction documents, such as a lease, purchase & sale agreement, sublease agreement, SNDA, estoppel, assignment agreement, etc.
• 2+ years real estate experience in transaction management or corporate real estate
• Bachelor's Degree preferred in any field; finance/real estate ideal

Benefits

• Health, vision, and dental insurance
• Flexible spending accounts
• Health savings accounts
• Retirement savings plans
• Life and disability insurance programs
• Paid and unpaid time away from work
• Competitive pay