Sr Supply Chain Contract, Mgr

Emory Healthcare•Tucker, GA

5d•Onsite

About The Position

The Senior Contract Manager is part of the Supply Chain Contracting and Analytics Team. Senior Contract Manager will be the team lead of the contracting department and will provide guidance to Contract Managers. This position is responsible for the leading the development, coordination, negotiation, and management of a broad spectrum of Clinical and Non-Clinical Supply, Physician Preference Item (PPI), and Purchased Services contracts. To be an effective part of the team: must be a self-sufficient person who can interpret needs, think strategically, be able to effectively manage the contracting process from beginning to end, translate objectives, execute outcomes and present contract deliverables.

Requirements

A Bachelors degree in business administration, accounting, healthcare administration, supply chain, or a related field, with a strong understanding of contracts and agreements OR the equivalent combination of education, training, and experience
7 years combination of healthcare, contract analysis/negotiation/drafting, and/or indirect procurement/sourcing experience
A combination of education and experience that demonstrates the required skills and knowledge may be considered

Responsibilities

Team Leader:
Senior Contract Manager will act as a Team Leader and lead negotiations with the Contract Managers in Purchasing
The Senior Contract Manager works with the Director of the Contracting Team to identify, formally propose, evaluate, negotiate, and implement system contracting opportunities for Emory Healthcare
Contract Portfolio Management:
Senior Contract Manager manages portfolio of contracts for supplies, equipment and services in assigned area of responsibility such as commodities, PPI, clinical trials and purchased services
Contract Negotiations:
Senior Contract Manager evaluates and analyze responses to requests for information, requests for proposals, and competitive bids
The Senior Contract Manager will act as Lead on contract negotiations with Vendors
The Senior Contract Manager independently assess, analyze, and negotiate contracts for all hospital and professional entities within Emory Healthcare
The Senior Contract Manager creates and issues requests for information, requests for proposals, and competitive bids as needed
This will include development of specifications and scope of services as appropriate using input from customers and other sources for inclusion in the documents
This will also include ensuring that contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, business unit and corporate policies and procedures are specified within the documents
Contract Database:
Manages information for loading and maintaining contracts in EHC Supply Chain and Contract Management Systems
Senior Contract Manager maintains the contracts database by entering new agreements and renewals, and ensure that complete, fully executed contract documents are included with each contract record
Contracts will be maintained electronically and be available by secured access
The Senior Contract Manager will upload all contract related documents including but not limited to fully executed contracts, price files, spend impact analysis, etc documents into contract management system and spend analytic systems
Senior Contract Manager will support the Contract Managers in the Contracting Team to audit and review the database to ensure all contracting processes are being maintained
Legal Review:
Reviews contracts for legal and business terms, facilitates through legal, and follows signature authority rules
Works directly with Compliance Office and Office of General Counsel (OGC) to ensure contract/agreement language and requirements are appropriate and complies with Emory University and Emory Healthcare policies and procedures, and federal and state laws, to resolve compliance issues and develops contract templates and checklists for the Contract Managers to use as part of their contract reviews
Ensures contract content supports adherence to healthcare regulatory agency requirements identified as applicable to a particular contract
Contract Expense Management:
The Senior Contract Manager supports Supply Chain goals to increase contract versus noncontract volume and to increase overall savings while maintaining quality
The Senior Contract Manager maintains a current working knowledge of GPO and Emory Healthcare negotiated contracts
Identifies opportunities for standardization and cost reduction via analyzing purchase history, industry benchmarks, contract compliance data and utilization information
Interviews users, physicians and peers to identify possible standardizations and cost reduction opportunities
Benchmarks practices and utilization against others to identify improvement opportunities
Collects Contracting Team savings and expense results in monthly dashboards to be presented to Contract Team Leadership and EHC Administration
Vendor Management:
The Senior Contract Manager investigates and follows-through on contract issues managing all portions of the contract workflow
The Senior Contract Manager acts as Lead in all contract pricing issues that cannot be resolved by Purchasing Staff and Contract Managers
Engages with vendor to resolve contract price discrepancies when in dispute
Manages relationships with vendors and/or outside consultants
Conducts periodic business reviews with major vendors
Identifies and implements strategic alliances when advantageous per direction of Supply Chain Management Team
Resolves vendor representative issues as needed