Sr Specialist, Project Management Support

Hill international•Irvine, CA

5h•Hybrid

About The Position

Hill International is seeking a Sr Specialist, Project Management Support in Irvine, California Responsibilities Supports the pre-construction/construction planning processes by crafting and supervising action items and leading project team member adherence; functions as a subject matter expert for tool/system of record to help maintain the integrity of the data stored, assist with access and training, and provide other assistance as needed. Proactive; Recognizes verbal cues in meetings (action items, requests, additional meetings to be setup, etc.). Collaborates with multi-disciplinary project teams which often consist of 30 or more members. Assists the project manager with all project-related support tasks, such as preparation of progress reports, tracking of project achievements, metrics, schedules, and budgets. Provides status to project manager leadership and stakeholders. Recommends and implements various project management methodologies to adapt to changing priorities. Establishes, presents, and applies project procedures, directives, and bulletins to ensure compliance with SCE's policies and procedures. Utilizes project management tools and systems, including Microsoft Project, to maintain sophisticated project schedules. Crafts and maintains project documentation, including version control, distribution, document storage/retention in sophisticated document libraries and access control; conducts in-depth analysis of project data, identifies risks/issues, and provides actionable status reports. Develops presentations and other project documentation for review by departmental and organizational management and executive committees for approval to proceed through the project gates and stages. Independently manages certain project management activities for complex projects with variable interdependencies and tight deadlines; leads change management processes including change orders and relevant construction modifications; stores and distributes construction drawings, submittals, safety plans and ensures version control; communicates and supports site procedures, safety protocols, and construction codes. Removes project obstacles, resolves design, permitting, easement, and construction issues by communicating with the team, and provides support to review work orders, secure materials, and authorize construction. Ability to communicate effectively, maintain positive working relationships, and exercise tact and diplomacy in dealing with multiple parties.

Requirements

Associate degree or higher in applicable profession, business, or technical discipline or an equivalent combination of education, training, and experience
5+ years’ project support experience
Skilled in Microsoft Office suite (Word, Excel, Project, Power Point, SharePoint, Teams, OneDrive)
Advanced skills in Excel; knowledgeable with Pivot Tables
Familiarity with Power BI
Must be local to Southern California
Hybrid work schedule with periodic site visits

Nice To Haves

Electric utility experience preferred
Familiarity with P6 Primavera is a plus

Responsibilities

Supports the pre-construction/construction planning processes by crafting and supervising action items and leading project team member adherence
Functions as a subject matter expert for tool/system of record to help maintain the integrity of the data stored, assist with access and training, and provide other assistance as needed
Recognizes verbal cues in meetings (action items, requests, additional meetings to be setup, etc.)
Collaborates with multi-disciplinary project teams which often consist of 30 or more members
Assists the project manager with all project-related support tasks, such as preparation of progress reports, tracking of project achievements, metrics, schedules, and budgets
Provides status to project manager leadership and stakeholders
Recommends and implements various project management methodologies to adapt to changing priorities
Establishes, presents, and applies project procedures, directives, and bulletins to ensure compliance with SCE's policies and procedures
Utilizes project management tools and systems, including Microsoft Project, to maintain sophisticated project schedules
Crafts and maintains project documentation, including version control, distribution, document storage/retention in sophisticated document libraries and access control
Conducts in-depth analysis of project data, identifies risks/issues, and provides actionable status reports
Develops presentations and other project documentation for review by departmental and organizational management and executive committees for approval to proceed through the project gates and stages
Independently manages certain project management activities for complex projects with variable interdependencies and tight deadlines
Leads change management processes including change orders and relevant construction modifications
Stores and distributes construction drawings, submittals, safety plans and ensures version control
Communicates and supports site procedures, safety protocols, and construction codes
Removes project obstacles, resolves design, permitting, easement, and construction issues by communicating with the team, and provides support to review work orders, secure materials, and authorize construction
Ability to communicate effectively, maintain positive working relationships, and exercise tact and diplomacy in dealing with multiple parties.