Sr Specialist, Corporate Events

Alkermes

10h•$84,000 - $95,000•Hybrid

About The Position

Description Job Description: The Senior Specialist, Corporate Events serves as a strategic partner and cross-functional leader in planning and executing global employee meetings, programs and events. Reporting to the Director, Corporate Events, this role requires a seasoned meetings professional with a strong track record in managing complex events, balancing multiple priorities, and building relationships with internal and external stakeholders. This role supports both corporate meetings and internal employee engagement programming, including social events, cultural initiatives, and company-wide celebrations that enhance the employee experience and connection.

Requirements

Bachelor’s degree with at least 4 years of corporate or supplier meeting/event planning experience
Strong written and verbal communication skills
Excellent interpersonal, customer service, organizational and time management skills
Experience with meeting software (CVENT) and Microsoft 365
Ability to multitask and thrive in a fast-paced environment
Ability to travel up to 30% domestically and internationally, including weekend travel and extended on-site presence during events

Nice To Haves

Experience in corporate events, ideally within a pharma or life sciences environment
Brings a positive attitude and professional presence that builds confidence with stakeholders and energizes cross-functional teams
Able to represent the corporate events team with professionalism, warmth and composure especially under the pressure of live events
Comfortable managing ambiguity and change while delivering high-quality results
Demonstrates integrity, collaboration, adaptability and attention to detail
Ability to work independently and as a team; must be a self-starter
Commitment to a culture of inclusion and belonging.
Ability to work a hybrid office schedule 3 days/week in our Waltham office

Responsibilities

Strategic: Develop creative, inclusive and scalable event concepts that foster employee connection across locations
Partner with key stakeholders to define meeting objectives and goals
Conduct kickoff meetings to define roles for internal and external teams
Partner with third parties to negotiate hotel and venues contracts
Make recommendations in the company’s best interest, considering financial and legal factors
Develop and enhance cross-functional relationships across the company
Manage budgets; identify cost-saving opportunities and internal resources
Attend industry conferences and programs to stay current on trends and best practices
Planning: Support team with site selection, negotiate contracts for room blocks, AV, F&B, transportation and off-site activities
Manage attendee logistics including registration and travel
Partner with Travel & Expense team to ensure duty of care compliance
Partner with Facilities team on providing COIs and confirming meeting space setup
Track, manage and report on event budgets
Leverage AI tools to support and streamline event workflows, including drafting communications, building run-of-show documents and generating post-event surveys while applying professional judgment to ensure accuracy and quality
Execution: Lead planning and execution of internal employee engagement events, (e.g., Halloween, team-building activities, and cultural celebrations)
Manage and execute events from start to finish including on-site support
Design engaging and memorable employee experiences aligned with company culture
Bring innovative ideas and themes to internal programming
Deliver exceptional customer service
Build and maintain strong relationships with stakeholders and vendors
Reconciliation: Track and reconcile meeting budgets
Complete closeout process with stakeholders, Accounts Payable and Procurement
Review and pay invoices and outstanding balances
Ensure compliance with company policies, legal guidelines and HCP reporting requirements
Evaluate employee feedback and engagement metrics to continuously improve programming