Sr. RFP & Proposal Manager

Guild

75d

About The Position

To thrive as a company and meet our impact goals, we must cultivate a culture of high-performance. We know managers are often the single-largest driver of employee satisfaction and growth, and our talent is our biggest asset. Because of that, we’ve identified consistent expectations for all of Guild’s people managers — helping you know what to expect from your experience here.
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The Sr. RFP and Proposal Manager is responsible for leading and managing the development of high-quality, strategic responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and other formal solicitations that support Guild’s growth. This role is especially critical as Guild builds out a formal bid management function for the first time. The person in this role will not only manage current responses but also create the foundational systems, tools, and processes required for a scalable and effective proposal function.
This individual will partner closely with teams across Sales, Solution Consulting, Client Services, Marketing, Legal, Product, and others to ensure consistency, quality, and alignment in every proposal submission.

Requirements

• Minimum of 5 years of experience in RFP management, preferably in B2B, SaaS, or consulting.
• Hands-on experience with RFP procurement platforms (e.g., Loopio, Scout).
• Excellent writing, editing, presentation development and communication skills with a strong ability to articulate complex offerings clearly and persuasively.
• Proven project management skills and ability to manage deadlines with cross-functional teams.
• Detail-Oriented: Ability to thoroughly review proposals to ensure inclusion of all critical operational and financial information.
• Highly Organized: Skilled at juggling multiple deadlines and managing rapid turnarounds.
• Independent Operator: Comfortable building systems from scratch and executing without relying on resources typically found in a more mature bid management team.

Responsibilities

• Build Guild’s bid management infrastructure from the ground up, including tools, platform, processes, and best practices.
• Create and implement a standardized proposal process and drive adoption across relevant teams.
• Develop and maintain proposal templates that reflect Guild’s current positioning, capabilities, and branding.
• Establish and maintain a centralized content library to support quick and consistent proposal development.
• Lead the full RFP response process from intake through submission, including requirements interpretation, stakeholder coordination, content development, editing, formatting, and delivery.
• Ensure submissions are aligned with client needs, brand tone, and evaluation criteria while differentiating Guild’s offerings.
• Conduct professional interaction with potential clients during the bid process to include seeking clarification, submitting intent to bid, final submission and follow up requests.
• Manage multiple concurrent proposals with varying timelines and complexity, keeping all stakeholders aligned and accountable.
• Drive continuous process improvements in collaboration with the GTM, Sales Enablement, and Legal teams to improve efficiency and scalability.
• Act as a liaison to subject matter experts (SMEs), ensuring timely and accurate content input across departments.
• Coordinate timelines and deliverables across internal contributors with varying availability and priorities.
• Track proposal outcomes and develop insights that lead to stronger future responses.
• Identify ways to flex this role into other Go-to-Market (GTM) processes and support functions as business needs evolve.

Benefits

• Access to low-cost, high-quality health care options through Collective Heath and Kaiser (due to coverage limitations, Kaiser is currently only available in CA & CO)
• Access to a 401k to help save for the future
• Vacation policy to rest and recharge
• 8 days of fully-paid sick leave, to take the time to heal and or recover
• Family-friendly benefits, including 12 weeks of parental leave for non-birthing parents and 18-20 weeks for birthing parents; 4-week ramp-up period for when employees return from a leave of 6 weeks or more; as well as employer-paid short-term and long-term disability, employer-sponsored life insurance, fertility and caregiving benefits.
• Well-rounded wellness benefits including free and low cost mental health resources and financial wellbeing support services
• Education benefits and tuition assistance to help your future development and growth

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees