Sr Proposal Specialist

About the position

As a Senior Proposal Specialist, you will work on some of the most challenging and exciting projects across the United States. If you are looking for a career that is both challenging and rewarding, that offers the opportunity to work collaboratively, and that provides variety and opportunity, this might be the perfect opportunity for you! You will be responsible for managing the full proposal lifecycle for horizontal and vertical infrastructure projects ranging in value from $10M to more than $1B. The successful candidate will have excellent project management skills, experience in a fast-paced environment, and an interest in engineering and construction. You have previously managed proposals and experience facilitating integration of the pursuit team. You work well both individually and in a team environment and are comfortable with tight deadlines. We offer diverse career opportunities, strong leadership and mentorship, a collaborative work environment, and responsibility you won't find just anywhere.

Responsibilities

• Serve as a regional proposal resource working within a team to deliver high-quality, winning proposals
• Lead and deliver quality complex proposals while supporting other ongoing proposal work
• Analyze and interpret documents (RFQ, RFI, RFP) and requirements to prepare and develop comprehensive response templates (compliance matrix, proposal outlines, schedule)
• Lead and facilitate proposal kick-off meetings, milestone color reviews, and recovery periods
• Manage and coordinate proposal sections to ensure compliance with client objectives and requirements while ensuring consistency with proposing entity's strategy and approach
• Organize and facilitate strategy and storyboarding sessions to incorporate concepts and data into deliverable documents
• Lead proposal and graphics staff and/or partners in developing deliverables
• Collaborate with and interview subject matter experts to secure information for various writing assignments to prepare compliant and compelling written proposal content
• Serve as lead writer for various technical and non-technical proposal sections (e.g., project descriptions, qualification summaries, resumes, project approach, etc.)
• Collaborate with the creative team to conceptualize and integrate compelling graphics to convey proposed solutions
• Make accurate and timely formatting, edits, and revisions to documents and adjust schedule, as required
• Understand and apply proposal methods and tools, consistently implement standard best practice processes
• Lead or assist in the production and on-time delivery of proposals (electronic and hard copy)
• Assist with maintaining, monitoring, and managing proposal database, files, and systems through appropriate information management systems
• Support and drive development and continuous improvement of best practices and templates, data platforms, and style guides

Requirements

• 5+ years of proposal coordination/writing experience in engineering/construction or similar industry
• Bachelor's degree in Marketing/Communications, Journalism, English, Liberal Arts, Construction Management, Environmental Science, Engineering, or equivalent
• Proficiency in Adobe InDesign Required Skills
• Comfortable and effective virtual and in-person meeting facilitator
• Effective communicator, with strong writing skills, including ability to write concise, compelling, and compliant technical and non-technical content
• Self-motivated, with ability to deliver high-quality work in a deadline-driven environment
• Ability to prioritize, balance, and successfully complete multiple tasks simultaneously
• Action-oriented with an ability to take on and solve problems
• Ability to work collaboratively with professionals throughout the organization from various backgrounds
• Exceptional attention to detail and organization
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines.

Benefits

• Top-tier medical, dental and vision plans covering eligible employees and dependents
• Voluntary wellness and employee assistance programs
• Life insurance
• Disability
• Retirement plans with matching
• Generous paid time off