Sr Program Coordinator - Energy Programs

The University of Oklahoma•Norman, OK

About The Position

The College of Professional and Continuing Studies seeks a Senior Program Coordinator to lead and manage its Energy Education Programs. This position serves as the primary operational and strategic driver for four long-standing, nationally recognized programs with more than 70 years of history at the University: Laurance Reid Gas Conditioning Conference, Gas Compressor Short Course, Corrosion Control Course, and Blowout Prevention School. The Senior Program Coordinator is responsible for the strategic planning, execution, and continuous improvement of these niche, industry-facing programs. The ideal candidate is a highly organized, collaborative professional with demonstrated experience managing complex programs, overseeing budgets, supervising staff, and coordinating multiple projects simultaneously while maintaining strong relationships with industry partners.

Requirements

Bachelor's degree, AND : Required : 48 months of related experience. Equivalent/Substitution : Will accept 48 months of experience in lieu of a Bachelor's degree to equal 96 months of related experience.
Strong written and verbal communication skills
Ability to speak, read, and write clear, concise English
Strong organizational skills with the ability to manage multiple projects and deadlines
Detail-oriented with a high degree of accuracy in data and documentation
Demonstrated ability to supervise staff and communicate expectations effectively
Experience evaluating programs or projects and producing comprehensive reports
Strong initiative and problem-solving skills
Ability to build rapport and communicate effectively with students, faculty, staff, and external partners
Proficiency in Microsoft Outlook, Word, and Excel
General office skills, including multi-line phones, copying, filing, and records management
Ability to read, interpret, and apply policy within established deadlines
Basic math skills
Strong composition and proofreading skills
Ability to sit for extended periods while working at a computer or on the telephone
Ability to engage in repetitive motions and manual dexterity
Ability to communicate effectively via oral communication
Ability to see and hear
Standard office environment with frequent exposure to deadlines and peak workload periods
Ability to work effectively with a wide range of constituencies
Regular interaction with other departments and university officials
Occasional overnight travel required [5-10%]
Occasional evening or weekend work required to support program delivery and events [< 1%]

Nice To Haves

Experience in fundraising, grant writing, or sponsorship development
Knowledge of university systems such as Qualtrics, PeopleSoft, Concur, and content management systems (CMS)
Experience with marketing and communication platforms, including but not limited to LinkedIn, Constant Contact, and Canva
Experience supporting professional education, conferences, or industry-focused training programs

Responsibilities

Program Leadership & Operations : Responsible for daily program operations, including staff supervision, program evaluations, and the development of long-range operational plans to ensure program sustainability and growth.
Strategic Planning & Growth Initiatives : Establish and implement program growth initiatives, including identifying new opportunities, expanding participant engagement, and strengthening industry relevance.
Marketing & Communications : Develop and execute marketing strategies, including website content, email campaigns, social media engagement, and other promotional initiatives to increase program visibility and enrollment.
Event & Conference Management : Plan and coordinate program events and conferences; negotiate and administer contracts; and manage all logistical aspects of in-person programs, including occasional overnight travel.
Project Management & Stakeholder Engagement : Oversee project management efforts, cultivate and maintain relationships with industry stakeholders, advisory boards, and partners, and secure sponsorships and funding to support program growth and accessibility.
Participant Support & Industry Collaboration : Oversee administrative activities for assigned programs, including participant support and advising, and collaborate with industry advisory boards and organizations to identify emerging trends and develop innovative program offerings.
Data Analysis & Reporting : Collect and analyze program data, monitor program effectiveness, and prepare regular performance reports with recommendations for continuous improvement.
Budget & Financial Management : Develop and administer budgets for assigned programs and projects, ensuring cost-effectiveness and efficient allocation of resources.
Policies, Procedures & Compliance : Develop and implement policies, procedures, and business practices; ensure compliance with university policies and applicable program regulations.
Additional Duties : Perform related duties as assigned or required to successfully fulfill the functions of the position.