Sr Portfolio Manager IT

Ulta Beauty, Inc.•Bolingbrook, IL

27d

About The Position

Live the experience. From professional empowerment to continual learning opportunities. From ongoing investment in new and emerging technologies to a career of self-determination. At Ulta Beauty, our tech team is critical to our scalability-and is recognized that way. We've been defined as a "mature start-up." A place where interdepartmental exposure, open doors, and genuine collaboration is ubiquitous. Where challenges come fast and furious, requiring agility, mental dexterity, and creativity. Where our passion for better solutions drives us and is core to who we are. We're engineering for the future of retail, and it's no-holds-barred. But for those motivated by continual change and ambiguity, by superior leadership, by whip smart colleagues who will press you daily for your very best, you'll find that virtually nothing's impossible at Ulta Beauty. The Senior Manager, IT Portfolio Management - Store Application Technology is responsible for planning, organization and execution of technology initiatives working collaboratively with Business, IT and cross functional partners. This role supports: In-Store Point of Sale (POS), Salon Scheduling Systems, Store Events Platform, Loss Prevention, and Store Associate Workforce Management. This role is part of the Technology Strategy & Planning department. This role is accountable for planning, governance, execution, budget management, financial management, outcomes/metrics management, and oversight of all projects and programs within the Store Application Technology portfolio. With a strategic perspective, you'll ensure greater visibility, alignment, and effective coordination of the priorities to help with the portfolio roadmap and resource capacity planning. In addition, this role leads and coaches high performing program/project managers and promotes consistent use and evolution of modern processes and tools through Agile or Waterfall initiative management. This role must demonstrate a strong track record of leadership and influencing while successfully managing the IT portfolio and programs in a Retail environment.

Requirements

Bachelor's degree in Business, Economics, Computer Science, Engineering, CIS, MIS or equivalent. Master's degree a plus
5+ years of experience managing IT project portfolios in blended Agile and traditional PPM environments delivering strategic and complex programs in a fast-paced environment
Expert project portfolio management skills including planning, estimating, cost-benefit analysis, tracking, resourcing, value delivery/benefits articulation, and change management
Strong experience in execution of highly integrated programs that build on individual projects to drive a larger, integrated outcome
Strategic mindset and ability to take lead on the roadmap, in collaboration with IT and Business leadership
Resource management experience in a matrixed organization
Project management and Agile certifications (e.g., PMP, SAFe, CSM, CSPO, etc.)
Experience with modern PPM tools such as Planview, JIRA, etc.
Skilled in coaching and mentoring program and project managers
Highly collaborative with proven ability to build relationships across IT and Business stakeholders
Exceptional communication and facilitation skills, including ability to share ideas and information across diverse audiences to drive to business decisions.
Able to partner with and manage 3rd party providers to deliver maximum success.
Understanding of Lean and Continuous Improvement
Retail industry experience
Highest level of integrity and good judgment
Minimal travel required (training/conferences)

Nice To Haves

Master's degree

Responsibilities

Partner with IT, Business and Transformation Office leadership to manage assigned portfolio intake including assessing, prioritizing and resourcing in alignment with portfolio and business goals.
Create and maintain portfolio roadmaps to effectively communicate and align complex dependencies, sequencing of work and resource staffing.
Manage portfolio pipeline view of all governance approval activities for all initiatives within assigned portfolio. Ensure clear visibility by leadership and risks to activities.
Oversee total portfolio budget view and manage monthly financial CapEx and OpEx forecasting and accruals process. Oversee and provide guidance to Project Managers to track and maintain initiative-level financial budgets and forecasts.
Develop clear view of project benefits and timing for value delivery, rolling up to a total portfolio benefits view.
Manage issues, risks and dependencies within assigned portfolio and across portfolios.
Ensure all SOX compliance activities are executed per policy.
Partner with enterprise change management to ensure organizational readiness to operationalize strategic programs.
Plan, allocate and manage resources effectively to meet portfolio goals.
Continuously analyze and optimize resource capacity (including people, financials, tools) using demand/supply forecasting techniques to minimize resource constraints for portfolio efficiency
Conduct impact analysis on resource capacity due to changes in the portfolio and any subsequent recommendations.
Lead monthly portfolio review meeting with IT leader and Directors.
Ensure initiative reporting is tailored to the appropriate audience, coach Project Managers on submissions, and ensure all critical updates are provided in a timely manner.
Measure and monitor the portfolio performance against strategic priorities and business goals.
Drive adoption of and ensure adherence to PMO processes, standards and PPM tools.
Create, maintain and improve project portfolio management practices and tools to drive a cohesive approach for consistency and efficiency
Improve IT's ability to leverage agile ways of working at scale by adapting traditional portfolio and project management (PPM) techniques to agile delivery methods
Establish solid relationships with Business, IT and Transformation Office leadership and help them to articulate the technology needs that will advance business performance
Build and manage a high performing team of program and project managers by defining clear roles and effectively assigning responsibilities to achieve portfolio objectives
Provide coaching and support for execution excellence and team development
Establish clear performance objectives with Strategic Portfolio Delivery team and monitor progress against agreed quality and performance criteria
Hold teams, leaders, stakeholders and self accountable to delivering expected outcomes through skillful communication, influence and negotiation skills

Benefits

Full-time positions are eligible for paid time off, health, dental, vision, life and disability benefits.
Part-time positions are eligible for dental, vision, life, and disability benefits.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume