Sr. Planning and Accounting Analyst

Arizona State University•Tempe, AZ

6d•$72,000 - $82,000

About The Position

Academic and Student Affairs (ASA) within the Dean’s office of the Ira A. Fulton Schools of Engineering (FSE) at Arizona State University is seeking applicants who are a highly motivated, organized, and synergetic to apply for the Senior Planning and Accounting Analyst (also known as the Budget and Finance Manager) role to be responsible for financial strategic leadership in a fast-paced and complex unit. The successful applicant will maintain effective working relationships with faculty, staff, and students across FSE. This position manages and controls the day-to-day financial operations of a large work unit to ensure ongoing adherence with established policies and procedures. The incumbent needs to have the ability to manage multiple priorities, projects and deadlines in a professional manner while working independently, which is essential for this position.

Requirements

Bachelor's degree and seven (7) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

Demonstrated knowledge and experience of university fiscal policies and procedures and overall fiscal administration to include budgeting and account management.
Experience with ASU systems, including Workday, Adaptive Planning, Concur, Docuware, Adobe Sign, Data Warehouse and Microsoft Office.
Experience interpreting and applying ASU policies and procedures.
Experience providing financial and operational support in a higher education environment.
Ability to work with multiple funding sources.
Ability to prepare detailed financial information for a variety of constituencies.
Knowledge of accounting and budgeting practices and principles.
Knowledge of management principles and practices.
Knowledge of Human Resource standards and principles.

Responsibilities

Manage and communicate quarterly and year-end forecasts; ensure timely updates and accurate reporting, including explaining why changes are happening.
Analyze and interpret financial, statistical, and planning data to support decision-making and strategic initiatives; compile trend analyses and budget projections aligned with ASA goals.
Produce financial and administrative reports reflecting budget health; extract and summarize data from multiple sources.
Plan for staffing, equipment, supplies, and service requests; understand and explain operating margins and cost center revenues and expenses.
Perform data entry and account reporting in the budget planning financial system (Adaptive Planning).
Review and approve all financial transactions through the work of others in the financial system (Workday).
Monitor account expenditures; maintain and reconcile budgets across multiple funding sources including but not limited to General Operating, Undergraduate College Fee, Local Tuition and Fees, Gifts, etc.
Advise on allowable expenditures, notify management of irregularities, and initiate corrective actions.
Manage the ASA budget process, ensuring accounts are correctly budgeted and free of deficits; prepare annual financial certification.
Control and manage personnel services budgets by allocating positions and funds to appropriate job classifications; enter salaries accurately in Adaptive Planning.
Prepare and track temporary commitments.
Collaborate with HR to maintain accurate position accounting and funding allocations.
Serve as the Authorized Travel Officer for ASA.
Participate in internal and external audits by providing required documentation and support.
Solve financial process-related issues by identifying root causes, implementing solutions, and ensuring follow-up.
Assist in developing long-range strategic plans and ASA budget/forecasting strategies for key stakeholders.
Supervise, hire, train, and develop assigned staff; ensure continuity of operations and customer service needs.
Communicate financial and budget updates as needed to ASA and Dean’s office Budget and Financial leadership.
Manages P-Card program for the assigned, reconciles P-Card transactions and maintains supporting documentation in accordance with university policies and procedures.
Lead monthly fiscal officer’s meetings with programmatic leads within ASA.
Lead recurring team and one-on-one meetings with direct reports.