Sr. Payroll Supervisor

Iron Bow Technologies•Herndon, VA

3d•Hybrid

About The Position

THE HIGH LEVEL We are searching for a results-oriented and service- driven Sr. Payroll Supervisor who thrives in a dynamic and fast-paced environment. The ideal candidate should have strong leadership and influencing skills, as well as relationship building and collaboration, judgment, teamwork, people management, and the ability to work with various partners to maintain strong overall governance of the payroll process. Will be responsible for payroll preparation/processing and responsibilities such as payroll and timekeeping systems maintenance, payroll tax reporting and maintaining payroll records. The ideal candidate must have the ability to implement quality control measures to ensure accuracy and compliance within the payroll area, develop policies, procedures and institute industry best practices. Must be a hands-on manager and self-starter, able to manage multiple deadlines in a fast-paced environment with minimal supervision. DOES THIS SOUND LIKE YOU? You are a hands-on manager and self-starter and enjoy working in a fast-paced environment with minimal supervision You have led software implementations such as ADP and Oracle updates) You enjoy day-to-day payroll activities and take pride in developing payroll Specialists WHAT YOU’LL BE DOING Responsible for timely and accurate processing of semi-monthly multi-state payroll for 800+ employees. Supervise day-to-day payroll activities. Supervise and develop payroll specialists. Coordinate with payroll specialist and ensure the accurate and timely processing of pay, bonuses, commissions, deductions and tax filings in accordance with local, state and federal labor regulations and Company policies. Co-lead software implementation efforts (ADP, & ongoing Oracle updates) Research and handle extremely confidential information in an expeditious and discretionary manner. Liaise with Human Resources team on new hires and terminations. Provide ongoing employee support to the payroll and timekeeping systems. Identify areas of training needs and prepare and deliver such training to employees and staff. Responsible for remaining current on all changes in regulations affecting payroll and notifying management and affected employees of the changes and implications. Formulate, recommend and participate in the implementation of changes to policy and procedure to ensure integrity of the payroll, and to ensure compliance with federal and state regulations. governing payment of wages to individuals. File and remit payment for all local, state, and federal payroll taxes, levies, and garnishments. Reconcile monthly payroll accounts, including taxes, in a timely manner. Provide Management with payroll-related cash flow projections. Facilitate year-end activities related to payroll, such as issuing W-2 forms to employees which include interacting with Accounting and Human Resource teams to incorporate taxable fringe benefits. Develop user procedures, guidelines and documentation. Responsible for managing all payroll-related historical files and records. Provide Management with ad hoc reports as requested. Support quarterly lender, year-end financial, annual 401(k) and other miscellaneous audits. Ensure payroll and timekeeping transactions are in compliance with governmental, regulatory, and legislative requirements and Company policies. Perform other duties as assigned.

Requirements

Bachelor’s degree required (preferably in Accounting, Finance or Business Administration
Minimum 5 years Finance/Accounting experience, including 5+ years administration and management of exempt and non-exempt multi-state payroll
Experience with ADP payroll software, a must
Must be detail-oriented and able to work under pressure to meet deadlines
Strong and effective written and verbal communication
Impeccable interpersonal and organizational skills
Self-starter with ability to learn and excel in a fast-paced environment
Must be able to work independently and in a team environment and effectively interact with colleagues and employees across all functions and levels
Demonstrated ability to identify, propose and implement process improvements
Proficiency in Microsoft Office, especially Excel

Nice To Haves

Certified Payroll Professional (CPP), preferred
Experience with Oracle or other large ERP system payroll and timekeeping modules, a plus
Experience with commission processing and payments, a plus
Government contracting familiarity, a plus

Responsibilities

Responsible for timely and accurate processing of semi-monthly multi-state payroll for 800+ employees.
Supervise day-to-day payroll activities.
Supervise and develop payroll specialists.
Coordinate with payroll specialist and ensure the accurate and timely processing of pay, bonuses, commissions, deductions and tax filings in accordance with local, state and federal labor regulations and Company policies.
Co-lead software implementation efforts (ADP, & ongoing Oracle updates)
Research and handle extremely confidential information in an expeditious and discretionary manner.
Liaise with Human Resources team on new hires and terminations.
Provide ongoing employee support to the payroll and timekeeping systems.
Identify areas of training needs and prepare and deliver such training to employees and staff.
Responsible for remaining current on all changes in regulations affecting payroll and notifying management and affected employees of the changes and implications.
Formulate, recommend and participate in the implementation of changes to policy and procedure to ensure integrity of the payroll, and to ensure compliance with federal and state regulations. governing payment of wages to individuals.
File and remit payment for all local, state, and federal payroll taxes, levies, and garnishments.
Reconcile monthly payroll accounts, including taxes, in a timely manner.
Provide Management with payroll-related cash flow projections.
Facilitate year-end activities related to payroll, such as issuing W-2 forms to employees which include interacting with Accounting and Human Resource teams to incorporate taxable fringe benefits.
Develop user procedures, guidelines and documentation.
Responsible for managing all payroll-related historical files and records.
Provide Management with ad hoc reports as requested.
Support quarterly lender, year-end financial, annual 401(k) and other miscellaneous audits.
Ensure payroll and timekeeping transactions are in compliance with governmental, regulatory, and legislative requirements and Company policies.
Perform other duties as assigned.