Sr Meeting & Events Planner - San Diego CA

CBRE•San Diego, CA

42d

About The Position

The Senior Meeting & Events Planner will lead successful execution of events as the primary point of contact for clients and primary communicator of event details to the meeting and events operations team. In this role you would be responsible for guiding event clients through the full scope of the planning process, such as but not limited to, the master events calendar, confirm event requirements and ensure operations team members fully understand requirements through management of communication channels, briefing and planning meetings.

Responsibilities

Leads complex master meeting and events calendar for medium to large sized event space.
Responsible for all communications, planning meetings with event staff, and proactively planning logistics across the master calendar.
Handles each event as a project from planning through execution, to include, creating and leading detailed event planning timelines, ensuring deadlines are met on time and with high quality.
Participates and/or leads planning calls, representing the site and ensuring all event aspects are in accordance with building safety and security regulations.
Coordinates with internal partners as well as with outside vendors and event professionals to manage to client expectations.
Responsible for food and beverage management including menu planning, consulting with the client.
Key contact for the event in ensuring seamless event delivery by the Meeting & Events operations team.
Captures post-event reporting and reconciliation and suggests recommendations for continuous improvement and cost / process efficiencies.
Supports and provides informal guidance to junior members of the team.
May support with budget creation for events and accountable for budget adherence and related activities such as requesting and reviewing invoices in a timely manner.