Sr. Marketing/Proposal Coordinator

Westwood Professional Services • Dallas, TX

234d

About The Position

Westwood Professional Services, Inc. is looking for a Senior Marketing/Proposal Coordinator to join our team. You will work with a highly experienced and dynamic team dedicated to delivering top-notch professional services. The ideal candidate for this role will have experience in the AEC (Architecture, Engineering, Construction) industry and extensive experience in creating pursuits/statements of qualifications (SOQ). This is an in-office position based in our Dallas office.

Requirements

• Proficiency in Adobe InDesign and Adobe Creative Suite for marketing material development.
• Experience with database systems, preferably Vantage (Delteck).
• Working knowledge of utilizing social media platforms for corporate communication.
• Understand the services provided by Westwood.
• Able to represent the firm in client and group settings.
• Exceptional organizational skills and the ability to juggle multiple tasks and deadlines.
• Eye for detail and commitment to maintaining our brand's consistency across all marketing materials.
• Independence and self-motivation, with minimal need for supervision.
• Strong foundational writing and grammar skills.
• A proactive self-starter who thrives under pressure.

Responsibilities

• Collaborating with Project Managers and the marketing team to respond to prime, sub-consultant, and interview opportunities.
• Creating SOQ layouts and compelling graphics in line with requests for qualification (RFQ) requirements.
• Assisting with technical writing, editing, and proofreading content from Project Managers for SOQ submissions.
• Writing and updating resumes, boilerplate information, project descriptions, and more.
• Developing and refreshing the firm's marketing materials and templates.
• Maintaining and enhancing our marketing database.
• Engaging with professional marketing organizations and contributing to business development initiatives.
• Taking on additional tasks to improve company efficiency and foster a positive work environment.
• Lead pursuit-related activities, including qualifications, proposals, and presentations, ensuring alignment with corporate brand identity and marketing plans for the Land and Public Infrastructure Division.
• Lead, train, and mentor junior staff.
• Maintain up-to-date firm lead finding registrations and manage annual registration updates.
• Assist in identifying and vetting potential opportunities through collaboration with market and service leaders, ensuring all opportunities are recorded and updated in the company CRM.
• Direct the go/no-go process, optimizing the marketing team's time and resources.
• Manage team resources and schedules for local pursuits, implementing established win strategies for individual pursuits to ensure quality and timely submissions.
• Support business development lead with marketing strategies and provide additional marketing support to the Corporate Branding and Communications team as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree