About the position
The employee in this position will provide general administrative support to the attorneys in the Legal Department's commercial / transaction team. This role will require some independent judgment and understanding of the Legal Department's policies, procedures and organizational standards. We are looking for someone who is comfortable with processing incoming telephone calls, written correspondence, and documents in a timely, efficient manner, maintaining professionalism to clients and other business relationships, maintaining calendars, scheduling and organizing meetings for attorneys, including making travel arrangements, preparing and processing time reports, matter memos, closed files, expense reports, taking accurate and complete telephone messages, and ordering office supplies. Under moderate supervision and in accordance with established Department procedures, the employee will compile basic information for inclusion in reports or presentation materials, including PowerPoint and other management presentation materials, receive and respond to routine correspondence following established Department procedures, prepare outside counsel engagement packages, budgets and track outside counsel invoices to ensure budget control, and perform other job-related duties as assigned.
Responsibilities
- Assists in case preparation including basic legal research, file maintenance and transaction management and closings
- Drafts documents and correspondence
- Maintains legal calendar and schedules all legal proceedings and negotiations
- Mentors and coordinates work activities for junior employees
- Performs other job-related duties as assigned
Requirements
- High School Grad / GED
- Experience: 8+ years
Nice-to-haves
- Multi-Tasking
- Time Management
- Adaptability
- Planning
- Organization Skills
- Typing Skills
- Telephone Skills
- Report/Presentation Preparation
- Copy Services/Duplication
- Mail Express Services
