Sr. Leave of Absence Coordinator

PODS Enterprises • Clearwater, FL

302d

About The Position

The Sr. Leave of Absence Coordinator will oversee and manage leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state and local leave laws, and short-term or long-term disability plans. This role will focus on all aspects of leave management, including the full cycle return-to-work process while ensuring compliance with associated employment regulations. Must have FMLA and ADA experience. Multi-state experience preferred.

Requirements

• 3-5 years of experience in leave of absence administration.
• Bachelor's degree in human resources, Business Administration, or related field preferred.
• Completion of specialized certification or training in FMLA/leave administration preferred.
• Demonstrated high level of professionalism, discretion, and confidentiality.
• Ability to analyze information and convert related activities into a comprehensive work plan.
• Ability to analyze data and trends to improve leave policies and processes.
• Ability to communicate and make recommendations to upper management.
• Ability to identify basic problems and procedural irregularities, collect data, establish facts, and draw valid conclusions.
• Strong interpersonal skills with ability to quickly build trusting relationships in a customer-centric environment.

Responsibilities

• Serves as a subject matter expert with intricate knowledge of all applicable leave and accommodation laws and governing regulations, including FMLA, ADA, FLSA, HIPAA, and State leave programs.
• Communicates with employees regarding their needs for leave and/or modified work schedules.
• Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.
• Handles the FMLA leave process from the employee's initial notice of the need for leave to the return to work.
• Coordinate, track, and manage requests for accommodations under ADA.
• Maintains reasonable communication with employees on leave to facilitate smooth and timely return to work; relays communication between employees and managers during leave as needed and within reason.
• Advises managers and employees on the interaction of leave laws with paid time off, workers compensation, short-term and long-term disability benefits, and other applicable leaves.
• Oversees the return-to-work process for employees returning from extended FMLA, workers compensation, or other leave(s).
• Facilitates other leave requests, which may include leave accommodation requests under the ADA.
• Serve as a primary contact to respond to questions regarding leave and accommodation requests, as well as assess, research, and administer employee requests for workplace accommodations.
• Administers other company time-off programs as assigned in accordance with internal policy and applicable laws.
• Drafts and/or recommends revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.
• Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
• Preserves confidentiality of employee medical documentation and files.
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Warehousing and Storage
• Education Level: Bachelor's degree