Sr. Grants Coordinator

Magic Cabinet • Seattle, WA

82d • $92,000 - $92,000

About The Position

Magic Cabinet ('MC') is a philanthropic foundation that seeks to fundamentally redefine how philanthropy and nonprofits partner for sustainable and thriving communities. We’re looking for a Sr. Grants Coordinator to support day-to-day operational and administrative support that keeps Magic Cabinet’s grantmaking processes moving forward. Reporting to Magic Cabinet’s Sr. Grants Manager, the Sr. Grants Coordinator collaborates with the foundation team to transform strategy and systems into amplified impact.

Requirements

• 3-5 years of full-time professional experience in administrative, operational, grant funding administration, or similar type of role.
• A strong written and oral communicator with a high degree of emotional intelligence.
• Highly organized with a keen attention to detail and process.
• Strong data management experience, including quality control.
• Experience working independently and with minimal oversight.
• Project management experience preferred.
• Comfortable with both very detail-oriented independent work and interfacing with external stakeholders.
• Goal-oriented with a deep respect for incremental analysis and refinement.
• Experience working with culturally, economically, and racially diverse groups.
• Aware of societal and personal bias, comfortable engaging in dialog surrounding its presence.

Nice To Haves

• Passionate about the power of philanthropy and the opportunity to deepen and amplify its impact.
• Interest in locally inclusive communities and the nonprofit sector.
• Commitment to racial, social, environmental, and economic justice.

Responsibilities

• Handles grant payment processing for both Cohort and Engagement grants, from generation of grant agreements through to confirming receipt of funds and filing completed documents appropriately.
• Collaborates with internal and external financial teams as necessary.
• Helps ensure document security, collecting and filing/storing documents appropriately.
• Contributes to the Grants team’s overarching goals around timely grant payment processing.
• Develops strong proficiency with the Grants Management System (GMS), supporting the Sr. Grants Manager and Grants Manager in managing data within the system.
• Provides ongoing support to staff and external users in accessing and utilizing the GMS.
• Performs regular data entry, quality assurance, and user maintenance within the GMS.
• Creates routine and complex reports to meet internal and external needs.
• Prepares and executes community group agreements, non-disclosure, and compensation documentation.
• Processes Cohort Advisor honorarium payments quarterly.
• Tracks total amounts paid annually to each individual receiving community compensation managed by the Grants team.
• Communicates with grant applicants on routine inquiries related to the grant payment and material submissions processes.
• Provides routine reporting requested of the Grants team by staff as needed.
• Participates in strategic planning of Grants and Operations team priorities.
• Assists with scheduling internal and external meetings related to grants management.

Benefits

• Medical insurance is covered at 100% for you and 90% for your dependents.
• Generous dental and vision care stipend for you and your dependents.
• Life Insurance.
• 401(k) retirement plan with employer match.
• Potential to earn a 401(k) bonus each year.
• Paid time off (PTO).
• Parental leave program.
• The ability to work from the office or home.
• Home office stipend for internet and other home office needs.
• Foundation-paid continuing education and networking opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees