Sr. Grants and Contracts Analyst

Jhpiego•Baltimore, MD

13d

About The Position

The Sr. Grants and Contracts Analyst is responsible for the end-to-end management of all contractual actions, including awards and subawards, modifications, vendors, consultants, and compliance within the Global Awards portfolio. Liaison with donors and federal agencies, JHU, all Jhpiego departments, and partners/subrecipients for contractual issues, negotiations, required approvals, payments, etc

Requirements

BA/BS in Finance, Economics, Business, International Development or a related field or equivalent in work experience.
3-4 years in a related field i.e. contracts or finance with a multi-office and multi-national international development organization
Demonstrated experience managing USAID funded projects
Strong knowledge of post-award process
Strong understanding and interpretation of OMB, CFRs (Code of Federal Regulations), and FARs (Federal Acquisition Regulations)
Strong understanding of cooperative agreements, grants and contracts
Demonstrated ability to work with professionals at all levels of the organization
Demonstrated expert-level skills in planning, organizing and managing multiple tasks
Ability to work independently and exercise judgement
Ability to work in a fast-paced complex team environment with multiple projects/tasks, short deadlines, competing deadlines and intense pressure to perform
Strong problem-solving skills and ability to thrive in environment of changing deadlines and priorities
Strong interpersonal communication skills including excellent organizational, presentation and verbal and written communications skills
Demonstrated ability to maintain a high level of professionalism and confidentiality
Proficiency in MS Office 365
SAP, JAWS, SWiFT knowledge preferred
Ability to travel up to 10% as needed

Nice To Haves

5 or more years in a related field i.e. contracts or finance with a multi-office and multi-national international development organization
Project Management Certification

Responsibilities

Grants & Contracts Management Provides guidance on USG and other donor rules and regulations, including updates and revisions
Collaborates with the Grants & Contracts Manager to develop and negotiate contractual documents
Problem-solve the complexities of contractual situations, common issues, or audit findings
Collaborates and negotiates with key donor staff, including the AO/AOR/ applicable donor counterparts
Facilitates submission of prior approvals, waivers, extensions and all other critical contractual actions
Communicates with Global project teams on requirements, timing, status and results of contractual actions
Ensures compliance with contractual requirements particularly in terms of reporting
Identifies and reviews components of required financial and programmatic reports for donor submission
Prepares for, and/or participates in audits
Applies expert knowledge of Office of Management and Budget (OMB) Code of Federal Regulations (CFRs) and Federal Acquisition Regulation (FAR) regulations
Applies expert knowledge of Jhpiego and JHU policies and procedures to grants and contractual documents, procurements, all other items related to grants and contracts management, etc.
Review and Analysis of Contracts Provides support for the contracts process to ensure completeness of documentation in accordance with established timelines
Applies understanding of the contracts process to review and analyse agreements for completeness and accuracy against established requirements
Recommends modifications to agreements to ensure all relevant and required information is captured
Grant/Subgrant and Contractual Funds Management Tracks funds for awards and subawards
Engages with sub-contractors/grantees to provide capacity building and support
Reviews subaward invoices and liaises with JHU to ensure payments and resolve issues and delays
Provides inputs on work plan and budget development
Communicates with stakeholders relevant rules, regulations, standards and guidance governing subawards and financial management
Collaborates with the Program Finance Team in resolving financial questions directly related to active award portfolio.
Proposal and Post-Award Process Provides guidance on the basic proposal process from start to finish (pre-award, award and post-award)
Assists with transition from proposal to award set-up and post-award
Identifies and reviews various components and documents for submission, including the proposal and cost proposal, and their roles in the process.
Set-up the award within Jhpiego (JHU) required systems
Contractual Databases Navigates and submits documents in contractual databases including JHU specific (e.g. JHURA Agreement Workflow System (JAWS), Subaward Workflow Information Tracking System (SWIFT), SAP, Jhpiego (e.g. DocuVantage, CRM) and donor (e.g. Grants.gov Workspace, GrantSolutions, FFATA, SAM.gov)
Identifies and troubleshoots issues at various points in the submission process and maintains quality control.
Training Organizes and assists with need-based trainings on contracts and compliance topics and systems for U.S. and field-based staff
Continuous Improvement Contributes to the review and refinement of Standard Operating Procedures (SOPs), process and system manuals, guides, templates, and other CMCD-managed reference materials
Procurements Provides guidance on contractual elements of procurements (e.g. Technical Service Contracts (TSCs), Consultants, Leases, Master Agreements and Task Orders)
Provides guidance and training on vendor selection process, documentation (e.g. Basis for Vendor Selection (BVS)), and requirements as per Jhpiego’s and JHU’s policies and procedures
Provides guidance on donor requirements for procurements, and manage submission of procurement prior approval requests to donors
Liaises and collaborate with Jhpiego Procurement, JHU, etc. as needed to resolve issues and provide trainings