Sr. Executive Associate,Real Estate & Finance

Methodist Healthcare Ministries of S. Tx • San Antonio, TX

5d

About The Position

The Sr. Executive Associate, Real Estate & Finance provides high-level, confidential administrative and operational support to the CEO of RealCo and the CFO of Methodist Healthcare Ministries. The role serves as a strategic partner within executive leadership, supporting real estate transactions, legal documentation, governance activities, and executive operations across both entities.

Requirements

• Associate’s degree in business, legal studies, healthcare administration, or related field
• In lieu of an associate’s degree, a high school diploma with seven (7) years of executive administrative experience will be accepted
• Four (4) years of senior-level executive administrative experience supporting executive leadership
• Experience supporting executives in real estate, legal, and/or accounting environments
• Exposure to contracts, board governance, or real estate transactions
• Exceptional organization and time-management
• Strong analytical and critical-thinking abilities
• High discretion, judgment, and professionalism
• Excellent written and verbal communication
• Ability to manage competing priorities in a fast-paced executive environment
• Strong interpersonal and relationship-building skills
• English required
• Microsoft Office (Word, Excel, Outlook, PowerPoint) – advanced proficiency
• SharePoint and document management systems
• Cloud-based collaboration tools
• Ability to quickly learn organization-specific systems

Nice To Haves

• Additional experience supporting C-suite executives
• Experience in nonprofit, healthcare, or real estate development environments
• Advanced familiarity with corporate governance processes
• Bilingual skills not required but may be beneficial

Responsibilities

• Provide primary administrative and operational support to the CEO of RealCo and CFO of MHM
• Manage complex calendars, meetings, priorities, and deadlines
• Draft and manage executive correspondence, reports, presentations, and briefing materials
• Handle confidential and legally sensitive information with discretion
• Support acquisitions, dispositions, leases, easements, development projects, and property coordination
• Coordinate preparation, review, tracking, and execution of contracts, leases, and legal documents
• Liaise with internal and external legal counsel to manage approvals, signatures, and filings
• Track deadlines, milestones, and contractual obligations
• Coordinate board and committee meetings, including agendas, materials, minutes, and follow-ups
• Maintain corporate records, resolutions, and governance documentation
• Support alignment and transparency between RealCo and MHM leadership
• Assist with budget monitoring, purchase requisitions, invoice processing, and check requests
• Reconcile executive credit card expenses in compliance with policy
• Support audits and financial reviews as requested
• Coordinate complex executive travel and expense reconciliation
• Organize meetings, site visits, and external engagements
• Prepare agendas, briefing materials, and meeting summaries
• Support strategic initiatives and cross-functional projects
• Conduct research, compile data, track progress, and prepare executive summaries

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees