Sr. Executive Assistant

JLL • Herndon, VA

276d

About The Position

JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Provide high-level operational support in a fast-paced environment for two C-Suite Executives as well as facilitating successful collaboration amongst members of the Regional Leadership Team for the different divisions within the client organization and with their counterparts in Europe. Performs administrative duties for executive management and enhances executive's effectiveness while representing the executive to others. Provides sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgements and recommendations to ensure smooth day-to-day engagements. Performs highly responsible duties of a confidential nature, maintains confidentiality and uses a high degree of discretion while preparing materials. Works closely with the executives to ensure delivery of all pertinent information needed for meetings, conferences, visitors, reports to corporate and headquarters, etc. Accurately oversees the tracking of expenses, processing and submission of receipts in a timely manner. Manages invoices, assuring that goods/services have been received, and pricing is correct, follows up with Accounts Payable on past due invoices and assists with budget tracking as required. Develops procedures for creating and maintaining files and records. Reviews corporate communications, identifying and recommending actions required. Collects and organizes input from Leadership team. Makes complex travel arrangements for domestic and international travel. Manages travel planning and expense reporting for the team. Screens incoming calls/visitors and correspondence, responding independently when possible. Any and all other duties as assigned Sensitivity to confidential matters may be required and this individual has an obligation to ensure administrative tasks are performed consistent with JLL's Code of Business Ethics.

Requirements

• 7+ years supporting executive level roles.
• Advanced Microsoft Office applications proficiency.
• PeopleSoft Expense proficiency.
• Experience in corporate culture and professional demeanor.
• Strong communication and interpersonal skills.

Responsibilities

• Provide high-level operational support for two C-Suite Executives.
• Facilitate collaboration amongst members of the Regional Leadership Team.
• Perform administrative duties for executive management.
• Enhance executive's effectiveness while representing them to others.
• Provide sophisticated calendar management.
• Prioritize inquiries and requests while troubleshooting conflicts.
• Maintain confidentiality and use discretion while preparing materials.
• Oversee tracking of expenses and process receipts in a timely manner.
• Manage invoices and follow up with Accounts Payable on past due invoices.
• Assist with budget tracking as required.
• Develop procedures for creating and maintaining files and records.
• Review corporate communications and recommend actions.
• Collect and organize input from Leadership team.
• Make complex travel arrangements for domestic and international travel.
• Manage travel planning and expense reporting for the team.
• Screen incoming calls/visitors and correspondence.

Benefits

• 401(k) plan with matching company contributions.
• Comprehensive Medical, Dental & Vision Care.
• Paid parental leave at 100% of salary.
• Paid Time Off and Company Holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Real Estate
• Education Level: Bachelor's degree