Sr. Executive Assistant

HomeTrust Bank•Asheville, NC

2d•Onsite

About The Position

The Senior Executive Assistant provides high level support in a variety of administrative duties and will primarily support the President and CEO of HomeTrust Bank and the Board of Directors. In this role, no day will be quite the same, and you will be exposed to all areas of the banking industry. The ideal candidate will possess discretion and confidentiality, strong multi-tasking skills and excellent attention to detail along with outstanding service-orientation and mature judgment. The Senior Executive Assistant’s role is to leverage time of the President and CEO through logistical coordination of activities and needs. This individual will be a highly organized collaborative team player with a strong work ethic. This role is located on-site at our corporate headquarters.

Requirements

Associates Degree required.
3-5 years of previous experience in executive support or administrative environment.
Demonstrated knowledge of executive office procedures.
Must have advanced level skills in Microsoft Office Suite: Excel, Word, Outlook and PowerPoint.
Ability to build rapport quickly and effectively across various lines of business and with various levels of employees.
Ability to communicate in a positive and effective manner in one-on-one and in small group meetings or presentations
Ability to listen to and/or convey detailed or important instructions or ideas accurately and quickly
Ability to think and act independently within guidelines and limitations of Bank policy and assigned personal authority
Exceptional communication skills with emphasis on listening, writing, and problem-solving skills.
Ability to prioritize duties and work independently with minimal supervision.
Must be self-motivated and have the ability to respond quickly under heavy deadline demands at any time.
Ability to deal with frequent change, delays or unexpected events with professionalism and polish.
Maturity to manage highly confidential information and materials.
Strong attention to detail with emphasis on accuracy and presentation.
Ability to meet designated deadlines while remaining flexible to changing assignments.
While this role’s primary schedule is Monday-Friday 8-5, flexibility is required to work outside of normal business hours to support various needs of the President and CEO, and the Board of Directors.

Nice To Haves

Some industry knowledge and experience of Bank operations, policies, procedures, and regulations is a plus.

Responsibilities

Acts as gatekeeper for the President and CEO of the Bank through verbal and written correspondence, providing proactive calendar management, prioritizing conflicting needs to maximize efficiency.
Be able to communicate professionally and promptly with bank stakeholders including but not limited to investors, investment bankers, other CEO’s and regulatory agencies.
Serve as the liaison between the bank’s board of directors and the bank. Additionally, is the “go-to” person for the board of directors.
In coordination with the Corporate Experience and Events Coordinator is the lead for all offsite Board meetings, annual stockholders meeting, and Asheville based offsite meetings for the Operating Committee. Works with the CEO in coordinating speakers and event budgets. Works with the Corporate Experience and Events Coordinator on space, caters and other such items.
Coordinates complex travel arrangements and schedules.
Proactively inputs invoices and prepares monthly expense reports.
Coordinates and orders delivery / pick-up of catered meals, supplies, specialty items to support meetings and business needs
Conducts research and prepares necessary spreadsheets and reports for broad range of business projects.
Provides administrative support for the Board of Directors and all Board Committees, including attending all meetings, taking minutes, providing regulators and internal audit with requested information.
Responsible for the coordination and compilation of all Board and Board committee meeting materials.
Ensures Board reports are accurate, completed, and distributed/uploaded in a timely manner.
Prepares complex PowerPoint Presentations, Excel spreadsheets, and Word documents with accuracy and with design to make information visible and useful.
Manages Board travel arrangements for conferences and meetings.
Supervises arrangements assuring logistics for group meetings are completed.
Schedules and coordinates all executive business meetings, retreats, and presentations.
Collaborates with Corporate Experience and Events Coordinator for all offsite Board meetings, group outings, and events. Preparations include organizing program, securing caterers, coordinating speakers, setting and maintaining event budget.
May be asked to run errands, such as purchasing required supplies, and other tasks to assist in daily activities.
Maintains adequate supply of office materials, includes completing inventories and placing orders for materials.
Manages and distributes mail for the corporate location.
Assist other departments with projects and assignments as needed.
Maintain confidentiality and security of sensitive information.
Develop strong working relationships with co-workers across the bank
Other duties as assigned