Sr Executive Assistant

Fandom•San Francisco, CA

2d•Hybrid

About The Position

This Sr Executive Assistant role provides advanced, high-impact executive support to the interim COO/CFO and CHRO. The role is flexible (remote first) while also based in San Francisco for as-needed SF-office location work. This is a fast-paced opportunity for someone who is very bright, gets things done, is proactive, entrepreneurial, and people-oriented. You enjoy working with different personalities and prioritize a multitude of competing demands with ease. No task is too small or too big for you to take on. You take pride in delivering the highest quality work and finding efficiencies in your role. At Fandom, we build a team of self-starters with a high tolerance for ambiguity. This is a role for someone who thrives on getting things done. The pace is fast, the workload is significant, and expectations are high—but for the right person, that’s exactly what makes it exciting. You’ll manage competing priorities, anticipate needs before they arise, and collaborate seamlessly with a range of personalities. No detail is too small, no challenge too big—you take pride in delivering exceptional work and finding smart ways to enhance productivity. Our team values initiative, adaptability, and problem-solving. If you’re energized by a full plate of responsibilities and love the satisfaction of driving results, this could be the perfect opportunity for you!

Requirements

6+ years of experience supporting C-level executives. Prior experience assisting a CEO, CFO, COO, or CHRO is a plus.
Bachelor’s degree in Business Administration, Communications, or related field (or equivalent experience).
Strong understanding of Finance, HR, and Operational functions, and experience managing global Finance, Operations, and HR initiatives.
Exceptional written and verbal communication skills with the ability to synthesize complex information.
Strong interpersonal skills with the ability to influence and build relationships.
Detail-oriented with strong strategic thinking skills, ensuring priorities are effectively managed.
Exceptional organizational, time management, and multitasking abilities, effectively handling multiple high-priority tasks.
Highly proactive, resourceful, and able to anticipate and solve problems independently.
A natural problem solver who takes initiative, drives change, and seeks efficiency improvements.
Thrives in a fast-paced, high-pressure environment, remaining adaptable and composed under stress.
Proven discretion in handling confidential information and high-stakes matters.
Tech-savvy with expertise in G Suite (Google Cloud) and project management tools.

Responsibilities

Manage complex executive calendars, travel, and logistics across internal and external stakeholders.
Maintain precision and confidentiality in preparing and managing finance, HR, and operations materials.
Prepare the CFO/COO and CHRO for upcoming meetings by conducting research, preparing reports, and gathering necessary materials.
Provide organizational support by tracking action items, deadlines, and deliverables, ensuring follow-through.
Take detailed meeting minutes, coordinate follow-up actions, and maintain records of key interactions with clients, partners, and internal stakeholders.
Arrange corporate and special events, including leadership offsites, all-hands meetings, and industry engagements.
Oversee planning, reporting, and compliance deliverables across Finance, HR, and M&A workstreams.
Provide organizational support. Track and drive progress on initiatives, helping to ensure action items, deadlines, and deliverables are completed.
Work closely with key functional leaders and partners to help ensure smooth execution of CFO/COO and CHRO-led initiatives and information flow.
Draft, edit, and coordinate executive communications, conducting follow-up correspondences on behalf of the executives to the team, and serving as a liaison across divisions to align priorities and ensure consistent messaging.
Represent executive perspectives with professionalism and discretion in all interactions.
Model and reinforce organizational values through communications and daily interactions.
Support engagement and culture initiatives that foster connection and trust across teams.
Uphold confidentiality, professionalism, and composure under pressure.
Anticipate operational needs and connect Finance, HR, and Operations strategies to business goals.
Recommend process improvements to enhance efficiency and alignment.
Balance short-term priorities with long-term strategic objectives.