Sr. Executive Assistant

Viega GmbH & Co. KG • Westminster, CO

2d • $90,000 - $116,000

About The Position

The Sr. Executive Assistant plays a pivotal role in ensuring seamless operations and administrative excellence within the organization. This position provides comprehensive administrative assistance to C-suite executives, including calendar management, travel coordination, email correspondence, and document preparation. Works collaboratively with direct reports and other members of the administrative team to ensure optimal efficiency and timely completion of organizational priorities.What You'll Do: Responsibilities

Responsibilities

• Provides comprehensive email and calendar management support to executives and department managers, as assigned, by effectively prioritizing communications and appointments, adapting schedules to shifting priorities, and communicating updates proactively.
• Manages travel – both domestic and international – for assignees by leveraging tools to secure optimal flight routes, accommodations, and transportation at the best value. Respond promptly to itinerary changes and ensure seamless travel experiences.
• Manages registrations for conferences, seminars, and networking events, ensuring all logistics are completed in a timely and efficient manner.
• Manages expense reporting and reconciliation for assignees, ensuring accuracy and adherence to company policies.
• Organizes, coordinates, and facilitates internal and external meetings, including virtual and in-person - includes preparing agendas, arranging conference/meeting room setups, managing catering logistics to ensure professional delivery, and following up on action items post-meeting.
• Assists in the execution of key projects and initiatives, tracking deadlines, and maintaining project timelines to ensure tasks are completed on schedule.
• Serves as a key point of contact between executives, internal teams, clients, and external partners. Manage sensitive information with discretion and professionalism.
• Actively manages and provides strong leadership to direct reports – including hiring, onboarding, training, performance and talent management, timekeeping and related processes, and engagement.
• Provides support to others on the administrative team, fostering a collaborative environment to handle surges in workload effectively.
• Builds and maintains strong working relationships with key stakeholders, both internal and external, ensuring alignment with the company’s vision and priorities.
• Takes on ad hoc responsibilities, such as conducting research, preparing reports and presentations, and assisting with executive decision-making processes.

Benefits

• Medical, Dental, Vision
• Wellness Program
• Health Savings Account (HSA) with a company contribution
• Voluntary Benefits (Life, AD&D, Disability)
• 401(k) retirement plan with a 7.5% company contribution
• Time Off Programs – 22 days Paid Time Off (PTO), 9 Company Holidays, 2 Volunteer Days

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed