Sr. Executive Assistant

Interface AI • San Jose, CA

89d

About The Position

We are looking for a Senior Executive Assistant to partner closely with our Founder & CEO. This role is central to ensuring the CEO’s time, focus, and energy are directed where they matter most. The right candidate will be highly organized, adaptable, and capable of handling sensitive, high-stakes matters with discretion. This position requires someone who has worked directly with founders or C-suite executives in fast-paced, high-growth environments, ideally within Silicon Valley startups. You should have a proven ability to manage complex calendars, prioritize competing demands, and create leverage for a dynamic leader. A sense of urgency, bias for action, and flexibility to work around the CEO’s schedule (including after hours when needed) are essential.

Requirements

• 7+ years of experience as an Executive Assistant / Senior Executive Assistant supporting a CEO, founder, or C-level executive.
• Proven track record of managing complex calendars, schedules, and competing priorities in a fast-paced environment.
• Strong communication skills—able to write clearly, manage correspondence, and represent the CEO with professionalism.
• Exceptional organizational and time-management skills, with a sharp eye for detail.
• High level of discretion, judgment, and emotional intelligence.
• Comfortable with modern productivity tools (Google Workspace, Slack, Notion, Zoom, etc.).
• Flexible, adaptable, and committed to making the CEO more effective.

Responsibilities

• Own and optimize the CEO’s calendar, prioritizing meetings and commitments that drive company goals.
• Protect the CEO’s time by anticipating needs, filtering requests, and ensuring focus on the highest-value activities.
• Coordinate, schedule, and prepare the CEO for meetings with relevant materials, briefing documents, and follow-up tracking.
• Serve as a gatekeeper and liaison, drafting, reviewing, and managing communications on behalf of the CEO.
• Plan and execute seamless domestic and international travel, including itineraries, accommodations, and contingencies.
• Track action items, follow up with internal and external stakeholders, and ensure accountability against commitments.
• Handle sensitive business and personal matters with professionalism and discretion.
• Be responsive and flexible to support urgent or time-sensitive matters outside standard business hours.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 101-250 employees