Sr. Executive Assistant to the CEO

Included Health • San Francisco, CA

216d • $141,557 - $198,185 • Remote

About The Position

Included Health is seeking a tenacious and adaptable Senior Executive Assistant to join our talented team and be the right hand to our Chief Executive Officer (CEO). As the Senior Executive Assistant to our CEO, you will be at the heart of our mission-driven organization, ensuring operational excellence and executive focus. You'll work closely with senior leadership, coordinate high-impact projects, and manage strategic priorities. The ideal candidate will be a strategic partner, capable of anticipating needs and executing tasks with precision and discretion. You are detail-oriented and enjoy working with a highly-motivated team in a dynamic, collegial, and fast-paced environment as we work together to elevate healthy outcomes for our members. This role is based in our San Francisco headquarters and is expected to be in office on a regular basis.

Requirements

• 7+ years of experience supporting C-level executives in high-growth, complex environments.
• Experience in healthcare and/or technology sectors strongly preferred.
• Ability to work from the San Francisco headquarters regularly.
• Reliable and proactive, with a solutions-oriented mindset.
• Demonstrated ability to take initiative and to own projects from start to finish.
• Strong organizational skills and ability to deliver results in a timely manner.
• Strong technical proficiency, including expert knowledge of Google Suite tools, Mac products, Zoom, and Slack.
• Excellent multi-tasking skills with an ability to prioritize tasks and work within deadlines.
• Impeccable judgment, discretion, and confidentiality in all tasks.
• Excellent verbal and written communication skills.

Responsibilities

• Own and optimize the CEO's calendar and priorities with strategic foresight and minimal oversight.
• Coordinate complex travel arrangements, proactively manage logistics, and ensure the CEO is briefed, prepped, and resourced at all times.
• Act as a trusted partner and thought extension for the CEO.
• Draft communications, talking points, and briefing materials.
• Attend select meetings, capture key insights and follow-ups, and ensure continuity of action and messaging across stakeholders.
• Serve as a connective tissue across the executive team, ensuring information flows smoothly.
• Help coordinate Board and leadership team materials.
• Own and execute internal initiatives such as Board meetings and executive team retreats.
• Create and develop processes and tracking mechanisms to support budget management, annual planning, and quarterly reviews.
• Proactively manage and reconcile executive expense reports.
• Maintain efficient flow of information between all organizational levels.
• Collaborate and coordinate across the organization, creating efficiency across the administrative peer group.
• Coordinate seamlessly across the CEO's professional and personal spheres.
• Act as an extension of the CEO, representing the company both internally and externally.

Benefits

• 401(k) savings plan through Fidelity.
• Comprehensive medical, vision, and dental coverage through multiple medical plan options.
• Paid Time Off (PTO) and Discretionary Time Off (DTO).
• 12 weeks of 100% Paid Parental leave.
• Family Building & Compassionate Leave: Fertility coverage, $25,000 for surrogacy/adoption, and paid leave for failed treatments, adoption or pregnancies.
• Work-From-Home reimbursement to support team collaboration.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Professional, Scientific, and Technical Services