Sr Executive Assistant - President, GCO

ServiceNow • Seattle, WA

122d

About The Position

In this role, you will be responsible for scheduling appointments, planning meetings, and maintaining complex and changing calendars while navigating scheduling roadblocks. You will draft and prepare routine and advanced correspondence, including emails, presentations, and reports, ensuring outgoing correspondence is accurate and consistent with executive procedures. Your role will also involve assisting leadership by optimizing their time, making decisions regarding short-term priorities, and arranging travel in accordance with company procedures. Additionally, you will support the organization in obtaining necessary travel documents and maintain leadership expenses and credit card reconciliation. You will identify needs and issues within the organization and initiate solutions, assist internal departments with the setup of new hires, and help new hires with processes including expense reporting and travel systems.

Requirements

• 10+ years' experience supporting VP level executives.
• Experience managing a variety of high priority projects from multiple management and professional levels.
• Exceptional soft skills.
• Experience with Zoom, Microsoft Office suites (Word, Excel, PowerPoint, Outlook), Box, Concur, and Google Docs.
• Experience in leveraging AI in work processes, decision-making, or problem-solving.

Nice To Haves

• Desire to grow and take on own projects while meeting deadlines.

Responsibilities

• Schedule appointments and plan meetings while managing complex calendars.
• Draft and prepare routine and advanced correspondence including emails, presentations, and reports.
• Review outgoing correspondence for accuracy and format consistency.
• Assist leadership in optimizing their time and making decisions regarding short-term priorities.
• Arrange travel and ensure compliance with company procedures.
• Support the organization in obtaining necessary travel documents.
• Compile and process leadership expenses and credit card reconciliation.
• Identify organizational needs and initiate solutions.
• Assist internal departments with the setup of new hires.
• Help new hires with expense reporting and travel systems.

What This Job Offers

• Industry: Professional, Scientific, and Technical Services