Sr. Executive Assistant, Operations & Advocacy

BridgeBio Pharma•San Francisco, CA

3d•$63 - $79•Hybrid

About The Position

We are looking for a professional, take-charge Sr. Executive Assistant, Operations & Advocacy to keep business operations organized, managed, on track, and moving forward. Candidates must possess strong communication skills, both written and oral, the ability to multi-task efficiently in a fast-paced environment, and the ability to work independently with initiative, discretion, and confidentiality. You will ensure that the Executive’s productivity is enhanced by managing calendars and schedules, including managing expense reports. You must have the ability to manage multiple high-priority assignments and foster and maintain strong working relationships within all levels of the company and outside vendors and contacts. You will create and/or modify presentations as needed, work on complex assignments, and require considerable judgment, initiative, and specialized knowledge to resolve problems and/or develop recommended solutions. Your work will be completed with minimal supervision as assignments are of the highest quality, and follow-through is outstanding

Requirements

8+ years of administrative assistant experience
Proactive, one step ahead work ethic, attitude, and approach
Able to multi-task and juggle multiple calendars, teams, and requests
Ability to drive schedules and agendas with a more profound understanding of the context
Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
Superior communication skills with the ability to work across all levels, internally and externally
High level of confidentiality, discernment, and judgment
Desire to grow and take on your projects and work under pressure while consistently meeting deadlines
Generally IT savvy
Experience working with all levels of management, employees, vendors, and customers
Ability to travel occasionally to provide support at events/conferences
Experience with MS Office applications, including Outlook, Word, PowerPoint, SharePoint, and Excel

Responsibilities

Provide administrative support to the Chief Operations Officer and direct reports within the Business Development and Operations Dept., as well as the Patient Advocacy Team
Extensive calendar, meeting, and event management to coordinate internal and external meetings/events, including staff meetings, executive briefings, team meetings, patient advocacy etc.
Assist with food orders, meeting needs, agenda support, and note-taking
Proactively manage calendar requests and conflicts
Apply discipline and rigor around meetings and ensuring agendas, and clarifying context and purpose with senior leaders you support as well as participants
Handle all travel (flight, hotel, car) arrangements for domestic and international travel
Expense management duties, which include submitting expense reports and receipts in a timely manner
Budget Management, Vendor Management, and Coupa Support
Provide onboarding support for new hires within the team and be a point of contact for new hire
Provide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and running
Project work as needed to support each team’s goals
Support for cardiovascular patient advocacy team: Meeting planning (i.e. Summit, fireside chats with patients), department finance processing (all POs and invoices), grants/sponsorship finances, patient reimbursements
End to end grants management (Cybergrants, process all incoming grant requests, sponsorship coordination), MSAs & contracting

Benefits

Market leading compensation
401K with 100% employer match on first 3% & 50% on the next 2%
Employee stock purchase program
Pre-tax commuter benefits
Referral program with $2,500 award for hired referrals
Comprehensive health care with 100% premiums covered - no cost to you and dependents
Mental health support via Spring Health (6 therapy sessions & 6 coaching sessions)
Hybrid work model - employees have the autonomy in where and how they do their work
Unlimited flexible paid time off - take the time that you need
Paid parental leave - 4 months for birthing parents & 2 months for non-birthing parents
Flex spending accounts & company-provided group term life & disability
Subsidized lunch via Forkable on days worked from our office
People are part of our growth and success story - from discovery to active drug trials and FDA pipelines, there are endless opportunities for skill development and internal mobility
We provide career pathing through regular feedback, continuous education and professional development programs via LinkedIn Learning, LifeLabs, Spring Health & BetterUp Coaching
We celebrate strong performance with financial rewards, peer-to-peer recognition, and growth opportunities