Sr Executive Assistant-IPM

Eli Lilly and Company • Indianapolis, IN

90d • $30 - $44

About The Position

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world. At Lilly, we serve an extraordinary purpose. We make a difference for people around the globe by discovering, developing, and delivering medicines that help them live longer, healthier, more active lives. Not only do we deliver breakthrough medications, but you also can count on us to develop creative solutions to support communities through philanthropy and volunteerism. Purpose: this senior executive assistant role supports the Sr. Vice president of Indianapolis Parenteral Manufacturing. The purpose of the senior executive assistant role is to provide communication, schedule, travel, office management, and other supportive duties for the business partners. The role is to assist in making the workgroup, all business partners, and themselves more productive and capable. Successful Senior Executive Assistants consistently function at the highest level with the utmost regard for the Lilly values (integrity, excellence, and respect for people).

Requirements

• High school diploma.
• At least 5 years of previous experience as an administrative assistant supporting senior leaders.
• Experience working with and supporting a large organization, preferably in manufacturing.
• Qualified candidates must be legally authorized to be employed in the United States.

Nice To Haves

• Demonstrated ability to effectively manage complex calendars.
• Demonstrated ability to self-manage/prioritize appropriately.
• Demonstrated large meeting (Lilly registered meeting) planning skills.
• High level of organizational skills and project planning.
• Demonstrated integrity and confidentiality - this position will have access to sensitive and proprietary information.
• Experience with Lilly policies and procedures, Lilly business knowledge and general business knowledge.
• Excellent communication (written and verbal), interpersonal, and organizational skills.
• Ability to collaborate effectively with others to achieve common goals across the organization.
• Flexibility to manage last minute and time sensitive items.
• Demonstrated high level of diligence and accountability for task management.

Responsibilities

• Communication management: Serving as the key contact person in the area to help build relationships, as well as to minimize disruptions for direct and indirect business partners.
• Preparing presentations from concepts provided either in written or verbal form using appropriate software packages.
• Maintaining direct, open, and consistent communication with business partners, regardless of the location of either, in order to relay important information and provide support as needed.
• Schedule management: Prioritizing and organizing the business partner’s time and ensuring that (s)he is adequately prepared for each day's activities.
• Screening and communicating activities, meetings, events, etc. The business partner will or will not be able to attend and coordinating all arrangements for attendance at those functions.
• Taking action and making independent decisions as requests come in for business partners.
• Coordinating townhalls, conferences, and other site-wide events.
• Arranging all travel, with every detail finalized, to allow the business partner to focus on the business at hand.
• Office management: Providing feedback and coaching to business partner and others in the area.
• Coordinating and directing day-to-day activities to make sure deadlines are met.
• Acting as a mentor and resource to other assistants while serving as the backup to other Administrative Assistants.
• Maintaining the highest level of confidentiality of all information obtained from and for the business partner.
• Leading or executing other special projects or responsibilities as assigned by business partners.
• Coordinating purchase orders for various customers within the organization.

Benefits

• Eligibility to participate in a company-sponsored 401(k); pension.
• Vacation benefits.
• Eligibility for medical, dental, vision and prescription drug benefits.
• Flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts).
• Life insurance and death benefits.
• Certain time off and leave of absence benefits.
• Well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees