Sr Executive Assistant, Growth (Hybrid - Acton, MA)

Insulet-posted 3 months ago

$84,000 - $126,000/Yr

Full-time • Senior

Hybrid • Acton, MA

1,001-5,000 employees

Miscellaneous Manufacturing

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The Senior Executive Assistant will provide high-level administrative support to the Executive Team member and when possible, the position will also provide support to other members of the executive team, as needed. The ideal candidate is a seasoned, detail-oriented professional with exceptional multitasking abilities and a proactive mindset. This role requires excellent communication skills, sound judgment, discretion, and the ability to operate independently in a fast-paced environment.

Serve as the primary liaison for the Chief Growth Officer, both in-person and virtually, ensuring seamless communication and coordination.
Manage complex calendars including prioritizing meetings, resolving scheduling conflicts, and coordinating logistics such as room bookings, agendas, IT setup, presentations, catering, and attendee updates.
Ensure the Growth organization's calendar is synchronized with the broader enterprise calendar.
Maintain and update the team collaboration spaces like Teams and SharePoint to support team communication and alignment.
Prepare and submit expense reports via Concur, ensuring accuracy and compliance. Reconcile corporate card transactions regularly.
Organize and facilitate meetings across platforms (MS Teams, Zoom, etc.), including agenda preparation, minute-taking, action item tracking, and presentation development. Lead logistics for quarterly town Halls.
Plan and execute team offsites, social events, and other gatherings led by the Growth Officer, including venue selection, catering, and vendor coordination.
Use SAP to create vendor accounts and process purchase orders. Track approvals and ensure timely payments.
Manage invoices, resolve discrepancies, and maintain accurate financial records.
Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itinerary management. Handle last-minute changes with agility.
Handle sensitive corporate information with discretion and communicate professionally within scope of authority.
Perform other responsibilities as assigned to support the effectiveness of the growth office.

7-10 years of experience supporting C-level executives.
Proven ability to manage complex projects and coordinate across stakeholders.
Experience in global organizations, navigating time zones and cultural nuances.
Dependable, highly organized and very detail oriented.
Ability to act independently and use discretionary judgment.
Demonstrated problem-solving and project management skills.
High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), MS Teams, SharePoint, and Smartsheet.
Experience with Concur and SAP is highly desirable.
Exceptional verbal, written, and presentation skills.
Ability to manage multiple priorities and work effectively under pressure.
Strong interpersonal skills and a collaborative, team-oriented approach.
Resilient and professional mindset in a dynamic and fast-moving environment.

Experience with Concur and SAP is highly desirable.

Base salary range of $84,000.00 - $126,000.00.
Hybrid working arrangements with on-site work from an Insulet office.

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Sr Executive Assistant, Growth (Hybrid - Acton, MA)

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