Sr Executive Assistant, Growth (Hybrid - Acton, MA)

Insulet Corporation-posted 3 months ago
$84,000 - $126,000/Yr
Full-time • Mid Level
Hybrid • Acton, MA
Miscellaneous Manufacturing
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The Senior Executive Assistant will provide high-level administrative support to the Executive Team member and when possible, the position will also provide support to other members of the executive team, as needed. The ideal candidate is a seasoned, detail-oriented professional with exceptional multitasking abilities and a proactive mindset. This role requires excellent communication skills, sound judgment, discretion, and the ability to operate independently in a fast-paced environment.

  • Serve as the primary liaison for the Chief Growth Officer, both in-person and virtually, ensuring seamless communication and coordination.
  • Manage complex calendars including prioritizing meetings, resolving scheduling conflicts, and coordinating logistics such as room bookings, agendas, IT setup, presentations, catering, and attendee updates.
  • Ensure the Growth organization's calendar is synchronized with the broader enterprise calendar.
  • Maintain and update the team collaboration spaces like Teams and SharePoint to support team communication and alignment.
  • Prepare and submit expense reports via Concur, ensuring accuracy and compliance.
  • Reconcile corporate card transactions regularly.
  • Organize and facilitate meetings across platforms (MS Teams, Zoom, etc.), including agenda preparation, minute-taking, action item tracking, and presentation development.
  • Lead logistics for quarterly town Halls.
  • Plan and execute team offsites, social events, and other gatherings led by the Growth Officer, including venue selection, catering, and vendor coordination.
  • Use SAP to create vendor accounts and process purchase orders.
  • Track approvals and ensure timely payments.
  • Manage invoices, resolve discrepancies, and maintain accurate financial records.
  • Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itinerary management.
  • Handle last-minute changes with agility.
  • Handle sensitive corporate information with discretion and communicate professionally within scope of authority.
  • Perform other responsibilities as assigned to support the effectiveness of the growth office.
  • 7-10 years of experience supporting C-level executives.
  • Proven ability to manage complex projects and coordinate across stakeholders.
  • Experience in global organizations, navigating time zones and cultural nuances.
  • Dependable, highly organized and very detail oriented.
  • Ability to act independently and use discretionary judgment.
  • Demonstrated problem-solving and project management skills.
  • High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), MS Teams, SharePoint, and Smartsheet.
  • Experience with Concur and SAP is highly desirable.
  • Exceptional verbal, written, and presentation skills.
  • Ability to manage multiple priorities and work effectively under pressure.
  • Strong interpersonal skills and a collaborative, team-oriented approach.
  • Resilient and professional mindset in a dynamic and fast-moving environment.
  • Occasional travel may be required based on business needs.
  • The US base salary range for this full-time position is $84,000.00 - $126,000.00.
  • Compensation details listed in US role postings reflect the base salary only, and do not include bonus, equity, or benefits.
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