Sr. Executive Assistant, Global Corporate Communications

Amazon • Seattle, WA

1d • Onsite

About The Position

The Communications and Corporate Responsibility (CCR) organization is seeking a
senior-level Executive Assistant to provide single-threaded support to the Vice
President in our Global Corporate Communications group (GCC). This is a great
opportunity to join a high functioning team with plenty of new challenges &
responsibilities for you to grow and further your professional career.

From day one, this role will focus on keeping the organization’s leader and team
organized, informed, and on task. High-level calendar management and scheduling
will require extremely high standards and attention to detail, as well as superb
time management and organizational skills. You should be comfortable juggling
multiple priorities, have the ability to manage last-minute escalations with
grace, and serve as a Lead EA – helping to develop, mentor, build community
among, and partner with other Executive Assistants throughout the organization
to get things done.

You must dive deep to understand the GCC organization and business priorities,
then proactively anticipate needs and drive improvements. For example, you
should learn the team well enough to anticipate, schedule, plan and execute
events (ranging from regular culture-building events in key offices to
large-scale summits for several hundred people).
You will need to be a self-starter – proactively working through ambiguity,
thinking big about the organization, looking around corners, and proposing ideas
and options before you’re asked, including new mechanisms or ways of working
that will help strengthen the org. In doing so, you will need to be a simplifier
for the VP of GCC and the entire org.

This role requires professionalism, integrity, and discretion in handling
confidential information. You should be resourceful, forward-thinking, and a
creative problem solver.

We are a highly collaborative team, and in this role, are seeking someone who is
both comfortable working independently, and will actively engage in helping to
shape and nurture our team culture.

This role requires five (5) days a week in office.

Requirements

• 8+ years of executive assistant experience
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications
• Experience with C-level executive calendar management
• Experience as an Executive Assistant

Nice To Haves

• Experience managing teams
• Experience working in a matrixed organization
• Experience managing events/meetings in a global company
• Can travel and relocate as appropriate

Responsibilities

• Own complex calendar and scheduling
• Own domestic and international travel
• Manage expense report coordination and submission
• Be a self-starter who proactively cuts through ambiguity – identifying issues and opportunities and proposing ways to address them.
• Proactively develop, organize, plan and execute or assist with team activities (Staff meetings; All-Team meetings; Off-Sites; and team social events/recognition). This includes proactively building out quarterly and annual calendars of events, and developing recommendations about cadence and content for events.
• Track and help drive completion of key deliverables and follow up on overdue items
• Manage team space, including moves, new hire location assignments, and re-configurations (responsible for driving both for logistical details and change management with the team)
• Work closely with the leadership team and our business partners
• Serve as a Lead EA – helping to grow and develop other EAs, and being the bridge between other Lead EAs and the EA team in GCC.
• Partner with other Assistants throughout the team and across the company
• Have fun at work—while juggling multiple fast-moving priorities, an ever-changing landscape, and significant ambiguity—and help others do the same

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed