Sr Executive Assistant, Enterprise Leadership

Wayfair LLC•Boston, MA

51d•Hybrid

About The Position

Wayfair, one of the largest and most innovative destinations for home furnishings and décor, is seeking an Executive Assistant to support the senior leaders of our Legal and Finance teams. This is an exciting opportunity to play a key role at one of Boston's fastest-growing companies - partnering directly with dynamic leaders who are shaping the future of how people shop for their homes. At Wayfair, our Executive Assistant team is the driving force behind our executives' success. We are strategic partners who manage complex global calendars, coordinate seamless travel, and take ownership of cross-functional projects that move the business forward. We bridge teams, build strong relationships, and bring clarity and momentum to fast-moving initiatives. Above all, we are dedicated to empowering our executives and contributing to the overall growth and success of the company. The ideal candidate thrives in a fast-paced environment, brings exceptional organization, planning, and problem-solving skills, and approaches every challenge with curiosity, composure, and a sense of humor. This is a unique opportunity for an experienced Executive Assistant ready to elevate their career and make a lasting impact at a company that's redefining the home experience.

Requirements

Experience: 3+ years of administrative experience, including 1+ years supporting Director-level leaders in a fast-paced, global environment.
Technical Expertise: Advanced proficiency in Google Enterprise Suite tools (Calendar, Mail, Drive, Docs, Sheets, Slides, and Meet).
Strategic Agility: Ability to anticipate needs, think several steps ahead, and pivot seamlessly as priorities shift.
Confidence & Communication: Strong interpersonal skills with the ability to influence, give constructive pushback, and build trusted partnerships.
Attention to Detail: Meticulous organization, planning, and follow-through to ensure flawless execution.
Flexibility & Resilience: Comfort with ambiguity, adaptability to change, and a steady, positive presence under pressure.
Forward Thinking: A proactive mindset that anticipates what will drive success - for your executives and the broader team.

Responsibilities

Executive Partnership: Serve as a strategic partner to 3-5 senior leaders across the Enterprise organization, driving focus, efficiency, and impact through proactive support.
Calendar Management: Manage complex global calendars, balancing multiple time zones and priorities while anticipating needs and resolving conflicts before they arise.
Travel Coordination: Plan and execute detailed domestic and international travel, adapting swiftly to evolving schedules and ensuring seamless logistics.
Expense Management: Prepare and process monthly business expenses accurately and on time.
Event Planning: Partner with teams to plan and deliver impactful meetings, offsites, and events that foster alignment and connection.
Cross-Functional Collaboration: Build strong relationships, bridge teams, and drive clarity across global initiatives.
Customer Focus: Maintain a customer-centric approach, ask pertinent questions in meetings, and readily adapt to new challenges.
Teamwork & Administrative Coverage: Contribute to a collaborative EA community - sharing best practices and maintaining a proactive, solutions-driven attitude. Provide coverage for fellow EAs as needed, ensuring seamless continuity across leadership support.
Thriving in a Fast-Paced Environment: Excel in a dynamic, global workplace by managing multiple priorities with professionalism and composure.

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