Sr. Executive Assistant - Corporate Strategy and Investor Relations

The Walt Disney Company•New York, NY

2d•Onsite

About The Position

This role sits out of our NYC offices, and this person is required to be on-site Sr. Executive Assistant, Corporate Strategy and Investor Relations About the Role & Team Do you have deep experience supporting a very high-level executive? Are you known for your discretion and strong confidentiality skills? Do you enjoy being the “heart” of the team, the one everyone from new hires to senior leadership can rely on to get the job done? If you’re nodding your head, then an Executive Assistant position with The Walt Disney Company might be right for you. Our Executive Assistants are highly respected because their skills are quite simply, essential. This position will support the Head of Corporate Strategy and Investor Relations of the Walt Disney Company. What You Will Do You would be responsible for the day-to-day workings of the leader you support. There will be expense reports, travel planning, hundreds of messages, and endless calendar jockeying, but this job is very much about people. In addition to understanding your executive’s business and priorities inside and out, you’ll also need deep knowledge of the leadership and workings of the different segments and departments across the Disney enterprise. As the “face” of your executive within The Walt Disney Company, your professionalism, loyalty, and demeanor are a reflection of the office and are a key component to its success. Every day as an Executive Assistant is different! On any given day you might: Review your leader’s schedule to build in time for things like thinking and traveling to their next meeting Understand the day’s priorities so you can be strategic about how you direct calls and requests Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of this job Create complex, multi-city travel itineraries, taking into account time zones, weather delays, traffic and fatigue levels Schedule meetings and arrange logistics including conference rooms, resources, and video chats Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles Handle extremely confidential and sensitive information, remembering that Disney is a publicly traded company Draft letters and emails on behalf of your leaders Assist with onboarding new employees to the team – you’ll be the “friendly face” that new employees count on to answer all their questions Handle large purchase orders and vendor contracts Mentor and train other support professionals in hard skills like computer programs and soft skills like teamwork Plan events like town halls, off-sites, and team-building activities

Requirements

At least 7 years of experience in an executive assistant position supporting senior executives and/or equivalent combination of experience
Proven success in partnering and interacting with all levels of employees including Executive Leadership
Strong proficiency with all types of computers, phones, and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
Complete reliability in handling confidential, often highly sensitive information
Ability to prioritize multiple deadlines and deliverables while also dealing with unexpected demands
Ability to build bridges, forge alliances, and encourage people to want to work with you
Desire to truly be helpful to your leaders and co-workers, to go above and beyond without being asked
Very strong organizational skills and utmost attention to detail

Nice To Haves

Prior experience supporting executives at the C-suite, Executive Vice President or Senior Vice President level
Prior experience supporting an executive who has served on a Board of Directors or experience providing support for board activities
Experience working at The Walt Disney Company or other large public corporation

Responsibilities

Review your leader’s schedule to build in time for things like thinking and traveling to their next meeting
Understand the day’s priorities so you can be strategic about how you direct calls and requests
Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of this job
Create complex, multi-city travel itineraries, taking into account time zones, weather delays, traffic and fatigue levels
Schedule meetings and arrange logistics including conference rooms, resources, and video chats
Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
Handle extremely confidential and sensitive information, remembering that Disney is a publicly traded company
Draft letters and emails on behalf of your leaders
Assist with onboarding new employees to the team – you’ll be the “friendly face” that new employees count on to answer all their questions
Handle large purchase orders and vendor contracts
Mentor and train other support professionals in hard skills like computer programs and soft skills like teamwork
Plan events like town halls, off-sites, and team-building activities