Sr. Executive Administrator - TS/SCI

Solutions Through Innovative Technologies-posted 7 months ago
Senior
El Segundo, CA
251-500 employees
Administrative and Support Services
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Solutions Through Innovative Technologies, Inc. (STI-TEC) specializes in the delivery of professional business and information management services. STI-TEC offers government and commercial clients a comprehensive portfolio of services that identify, manage, distribute and improve business processes related to entities' most valued resource, information. As a fast-growing solutions provider, established in 2000, total customer satisfaction has remained the cornerstone of our business. Our business model focuses on integrity, loyalty, and trust. The Sr. Executive Administrator will support Space Systems Command Space Domain Awareness & Combat Power and Battle Management Command, Control & Communications Program Executive Offices.

  • Assist the Government in the execution of routine business operations.
  • Provide executive level administrative support, office management, personnel management, human resources management, and configuration and data management.
  • Conduct research, prepare statistical reports, handle information requests, coordinate personnel and appraisal records, mail distribution, office support services, manage executive schedules, plan government travel, coordinate staff activities, arrange meetings, events, and conventions, and perform other clerical functions.
  • Assist and advise the Government in analyzing, interpreting, monitoring, disseminating, and resolving all tasks including internal and external organization inquiries and requests.
  • Review and coordinate performance reports, ensure documents are in compliance with Space Systems Command, Space Force, Air Force, and DoD policy, laws, and regulations.
  • Facilitate interfaces with critical internal and external acquisition organizations.
  • Ensure completeness and quality of acquisition and requirements-related documents, and monitor front office tasks.
  • Develop, document, modify, transition, and maintain standard functional databases to support organizations in meeting mission requirements.
  • Assist with managing Government civilian record keeping.
  • Serve as the primary point of contact for all unit civilian human resource management functions.
  • Provide expertise and guidance on all civilian matters related to procedures, rules, and regulations.
  • Assist the Government with identifying present and future vacant civilian positions, creating justifications for requisitions, and completing Request for Personnel Actions.
  • Assist with special civilian manpower requests including Reimbursable, Superior Qualification Packages, By-Name-Requests, and Position Designations.
  • Attend and support administration of meetings and reviews.
  • Identify/distribute the purpose and objective of meetings to key members in advance using Microsoft Calendar.
  • Capture action items, record minutes, and disseminate to all invitees in a timely manner.
  • Assist with the submission and processing of military and civilian awards and decorations.
  • Notify the government of quarterly, annual, and special award timelines, and assist with preparing award packages.
  • Quality check all packages to ensure compliance with regulations.
  • Monitor award package processing until award is signed and presented to member.
  • Assist the government with the awards board process including voting round for submitted packages.
  • Develop and maintain schedules using standard Microsoft Suite applications.
  • TS/SCI clearance.
  • BA/BS Degree.
  • Minimum of 20 years experience in DoD Administration (NRO, NSA, and/or NGA experience acceptable).
  • Expert level Microsoft Office Suite.
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