Sr Events Specialist - US Based Remote

Anywhere

89d

About The Position

The position involves leading the planning and execution of virtual events using platforms like Teams and Zoom. This includes managing the setup, developing the run-of-show, providing speaker support, monitoring live sessions, and managing post-event assets. The role also requires coordinating pre-event activities such as vendor management and timeline creation, as well as serving as the main point of contact for speakers. Additional responsibilities include budget tracking, ensuring compliance with brand standards, and collaborating with the Manager of Learning Events to align event execution with strategic goals. The candidate will also create personalized materials for participants and support interactive elements during events.

Requirements

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Experienced in virtual and in-person event production and stakeholder-facing communications.
• Curious and proactive in exploring AI tools and automation.
• Strong organizational, analytical, and presentation skills.
• Comfortable working in a fast-paced, collaborative environment.
• Able to travel and live within proximity to a major airport.
• 4+ years of relevant experience in event strategy, learning delivery, or program support.

Responsibilities

• Lead planning and execution of virtual events (Teams, Zoom), including platform setup, run-of-show development, speaker support, live session monitoring, and post-event asset management.
• Coordinate pre-event activities such as vendor management, timeline creation, and compiling photos/site visit notes for use in summaries, presentations, and future planning.
• Serve as the main point-of-contact for internal and external speakers, handling communications, registration, scheduling, on-site logistics, and promotional materials.
• Assist with budget tracking, invoice processing, and reconciliation of event expenses.
• Ensure compliance with brand standards and accessibility requirements across all event materials.
• Collaborate with the Manager, Learning Events, to align event execution with strategic goals and brand expectations.
• Create personalized participant-facing materials (e.g., tailored agendas, breakout recommendations) using advanced Microsoft Office capabilities.
• Support interactive elements such as breakout sessions, networking activities, and engagement tools.
• Monitor and respond to participant inquiries before, during, and after events.
• Integrate AI tools (Copilot, Loop, Viva) to streamline planning, content creation, and data analysis.
• Stay current on emerging technologies and propose new tools or methods to improve team operations and participant engagement.

What This Job Offers

• Number of Employees: 1,001-5,000 employees