Sr. Event Planning Specialist

Marsh McLennan

1d•Hybrid

About The Position

We are seeking a talented individual to join our Global Events Team at Marsh. This role will be based in New York. This is a hybrid role that has a requirement of working at least three days a week in the office This person will manage and produce internal and external US and International events from conception through completion while providing outstanding client service in a fast-paced environment. This person should be a team player who is passionate about hospitality, detail oriented, and highly creative. You will be part of a collaborative team that truly cares about professional development and bringing out the best in each other. The Sr. Event Specialist will have the opportunity to work on impactful and rewarding events that make a difference for the company and our industry as well as provide opportunities to work with thought provoking executives and leaders.

Requirements

A minimum of 7 years’ event planning experience, with a portion of this experience with global event planning experience
Willing to travel to various locations for site-visits and on-site management of events (both in US and International) and ability to work evenings, weekends and extended hours when needed
Strong production experience for large events that required a high level of time management and organization skills
Experience with virtual and hybrid events and platforms such as Cvent etc.
Demonstrated ability to work on multiple projects that includes interfacing with C-level executives and vendor contract negotiations
Bachelor’s Degree
Strong Excel and Power Point

Nice To Haves

Supervisory Experience
Creativity – Ability to think of new ways to impact our events
Strong presentation, negotiation and interpersonal skills
Thrives in a team environment working closely with others while also being able to work independently
Positive, can-do attitude ready and willing to get the job done, and well
Outstanding communication skills ambitious self-starter who has an appetite for proactively learning about the business and is driven to excel and grow and can navigate high stress situations calmly and professionally

Responsibilities

Lead complex meetings, conferences, and events with budgets ranging from thousands to millions of dollars
Lead planning of individual meetings and events as assigned, establishing the vision and overseeing the ideation, planning and execution process while in partnership with internal stakeholders
Identify, research and secure meeting venues, conducting site inspections and contract negotiations for hotels and special event spaces
Develop and manage event budgets, track expenses during planning process, review and process vendor invoices and wire transfers, and conduct post-event budget reconciliation
Manage event workflow including (but not limited to): venue management, contracting, event timelines, attendee communications/invitations, registration/RSVPs, hotel room block, list management, transportation, food and beverage, décor, function space allocation and room set-ups, speaker and sponsor coordination, AV/production, design collateral, mobile apps, off-site activities, branded items, shipping, compiling and distributing briefing books and on-site set-up and supervision
Establish and cultivate strong relationships with hotels, restaurants, and other third party providers. Keep abreast of new restaurant openings as well as changes in restaurant ratings or head chefs
Support the department head in developing ways to optimize and streamline the event planning process, standardize budget tracking and control expenses, leverage event technology, analyze event success, and improve attendee experience