Sr. Document Management Specialist

BAE Systems • Washington, DC

88d • $132,000 - $224,400

About The Position

BAE Systems is seeking a Senior Document Management Specialist to join our team located in Washington, D.C. The successful candidate will be responsible for managing the entire lifecycle of an organization's critical records, from creation and storage to revision, retrieval, and disposal. This involves developing and enforcing document control procedures, implementing and administering the electronic document management system (EDMS), and maintaining a standardized file structure to ensure information is consistently and securely managed. The specialist conducts regular audits to ensure documents are complete, accurate, and compliant with both internal policies and external industry-specific regulations, such as those related to quality assurance or legal requirements. The candidate will have experience in compiling and maintaining technical documentation such as monthly reports, white papers, architecture designs, weekly presentations to leadership etc... Examines documents to verify completeness and accuracy of data and resolves discrepancies with document originators. Maintains computerized document control records management system and/or hardcopy documents to ensure compliance with all applicable and required standards including GMP (good manufacturing practice) and QSR (quality system regulation) requirements. The supported program provides enterprise IT services, including program management, IT infrastructure and shared services, general IT, cybersecurity services, engineering design, telecommunications services, emergency response, transformation, and surge/special projects capability and support. This person shall be located within 50 miles of Washington, D.C.

Requirements

• Minimum of ten (10) years of document management and configuration control experience.
• Experience in governance and policy and process development and implementation.
• Bachelor's degree.
• Configuration Management Training Foundation (CMTF) equivalent or greater.
• DoDM 8140.03 (former DoD 8570.01-M) Intermediate qualification (e.g. Security+ CA) within 6 months of starting position.
• Active Secret Clearance.

Nice To Haves

• Bachelor's degree in information technology, Cybersecurity, Data Science, Information Systems, or Computer Science.
• ITIL v4 Configuration Management/Document Management.

Responsibilities

• Manage the entire lifecycle of an organization's critical records.
• Develop and enforce document control procedures.
• Implement and administer the electronic document management system (EDMS).
• Maintain a standardized file structure for secure information management.
• Conduct regular audits to ensure document completeness and compliance.
• Compile and maintain technical documentation such as reports and presentations.
• Examine documents for completeness and accuracy, resolving discrepancies.
• Maintain computerized document control records management system.

Benefits

• Health, dental, and vision insurance.
• Health savings accounts.
• 401(k) savings plan.
• Disability coverage.
• Life and accident insurance.
• Employee assistance program.
• Legal plan.
• Discounts on home, auto, and pet insurance.
• Paid time off and paid holidays.
• Paid parental, military, bereavement, and sick leave.
• Company recognition program for monetary or non-monetary awards.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Computer and Electronic Product Manufacturing
• Education Level: Bachelor's degree