Sr Director Finance/Controller

Texas A&M University System

2d

About The Position

Leadership Provide supervision and leadership for campus contracts, procurement, payments, accounting and financial reporting and related support activities. Supervise, coach, and develop direct reports. Hire, manage, develop and train staff. Support and develop a positive department culture that embraces quality, process efficiency, innovation, and trust. Support A&M Victoria’s mission, vision, commitments, core values, and strategic priorities. Align team goals and duties to meet these priorities. Support VP of Administration & Finance in strategic decision making. Cash Management/Banking Daily monitoring of cash accounts. Liaison with the Texas A&M System banking team. Ensure cash accounts are reconciled routinely. Annual Financial Report (AFR)/Year End Prepare schedules, reconciliations, journal entries and supporting documentation for year end, Texas A&M System and state reporting. Review of university’s financial statements including the Statement of Net Position, Statement of Revenues, Expenditure and Changes in Net Position, and Statement of Cash Flows. Liaison with Texas A&M System to ensure completion of campus tasks and reporting requirements. Administer escheatment. External Reporting Prepare required reports for government and oversight bodies. Complete tax-related filings such as UBIT and 1099s. Support compliance reporting for grants, endowments, and donor-restricted funds. Support for Budgeting and Planning Provide financial data and analysis to assist in annual budget preparation. Monitor and report on year-over-year fluctuations. Help departments understand financial performance and spending trends. Coordinate with the Budget Office to align financial reports with budget projections. Serve as primary contact with the Budget Office related to updates and changes to the chart of accounts. Debt Issuance Recording Record all new debt issuances, including bonds, loans, and notes payable. Ensure proper accounting entries for proceeds, issuance costs, and fees. Maintain schedules of principal, interest, and maturity dates. Collaborate with treasury and finance teams during the issuance process. Serve as a main point of contact with University of Houston and Texas A&M Systems for debt administration and accounting. Interest and Amortization Management Calculate and record interest expenses on all outstanding debt. Maintain amortization schedules for principal repayments and debt issuance costs. Apply appropriate accounting standards (GASB) for debt and interest recognition. Accrue interest periodically for month-end and year-end reporting. Debt Repayment and Monitoring Process scheduled debt payments (principal and interest). Track early repayments, prepayments, or refinancing activities. Monitor covenant compliance, ensuring debt service ratios and other obligations are met. Maintain records of payment history and balances for audit and management purposes. Debt Financial Reporting and Disclosures Prepare debt-related disclosures for notes to the Annual Financial Report (AFR). Ensure accuracy of debt balances, interest expenses, and amortization in financial reports. Assist in preparing reports for management, boards, and regulators. Support external audits by providing debt schedules, supporting documentation, and reconciliations. Debt Compliance and Regulatory Monitoring Ensure compliance with bond covenants, grant restrictions, and lender requirements. Track and report compliance with federal, state, or local regulations regarding debt issuance. Monitor any restrictions on debt usage (restricted vs. unrestricted funds). Maintain documentation for legal, accounting, and audit purposes. Budget Administration Monthly account verification for Institutional Finance, Campus Finance, Institutional Endowments, Institutional Post Employment. Approval of related expenditures and transactions. Manage department contracts. Policy and Procedure Maintenance Develop and update accounting procedures and guidelines. Train staff and departments in proper accounting practices and financial policies. Ensure consistent application of accounting procedures across all university units. Manage exception processes and approvals. Performs other job-related duties as required.

Requirements

• Bachelor's degree in finance, accounting or related field, master’s preferred, and (7) years related experience
• or an equivalent combination of education, experience, and/or relevant industry certifications sufficient to successfully perform the essential duties of the job
• All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Nice To Haves

• Certified Public Accountant (CPA) and experience in a similar role in higher education institution, preferred.

Responsibilities

• Provide supervision and leadership for campus contracts, procurement, payments, accounting and financial reporting and related support activities.
• Supervise, coach, and develop direct reports.
• Hire, manage, develop and train staff.
• Support and develop a positive department culture that embraces quality, process efficiency, innovation, and trust.
• Support A&M Victoria’s mission, vision, commitments, core values, and strategic priorities.
• Align team goals and duties to meet these priorities.
• Support VP of Administration & Finance in strategic decision making.
• Daily monitoring of cash accounts.
• Liaison with the Texas A&M System banking team.
• Ensure cash accounts are reconciled routinely.
• Prepare schedules, reconciliations, journal entries and supporting documentation for year end, Texas A&M System and state reporting.
• Review of university’s financial statements including the Statement of Net Position, Statement of Revenues, Expenditure and Changes in Net Position, and Statement of Cash Flows.
• Liaison with Texas A&M System to ensure completion of campus tasks and reporting requirements.
• Administer escheatment.
• Prepare required reports for government and oversight bodies.
• Complete tax-related filings such as UBIT and 1099s.
• Support compliance reporting for grants, endowments, and donor-restricted funds.
• Provide financial data and analysis to assist in annual budget preparation.
• Monitor and report on year-over-year fluctuations.
• Help departments understand financial performance and spending trends.
• Coordinate with the Budget Office to align financial reports with budget projections.
• Serve as primary contact with the Budget Office related to updates and changes to the chart of accounts.
• Record all new debt issuances, including bonds, loans, and notes payable.
• Ensure proper accounting entries for proceeds, issuance costs, and fees.
• Maintain schedules of principal, interest, and maturity dates.
• Collaborate with treasury and finance teams during the issuance process.
• Serve as a main point of contact with University of Houston and Texas A&M Systems for debt administration and accounting.
• Calculate and record interest expenses on all outstanding debt.
• Maintain amortization schedules for principal repayments and debt issuance costs.
• Apply appropriate accounting standards (GASB) for debt and interest recognition.
• Accrue interest periodically for month-end and year-end reporting.
• Process scheduled debt payments (principal and interest).
• Track early repayments, prepayments, or refinancing activities.
• Monitor covenant compliance, ensuring debt service ratios and other obligations are met.
• Maintain records of payment history and balances for audit and management purposes.
• Prepare debt-related disclosures for notes to the Annual Financial Report (AFR).
• Ensure accuracy of debt balances, interest expenses, and amortization in financial reports.
• Assist in preparing reports for management, boards, and regulators.
• Support external audits by providing debt schedules, supporting documentation, and reconciliations.
• Ensure compliance with bond covenants, grant restrictions, and lender requirements.
• Track and report compliance with federal, state, or local regulations regarding debt issuance.
• Monitor any restrictions on debt usage (restricted vs. unrestricted funds).
• Maintain documentation for legal, accounting, and audit purposes.
• Monthly account verification for Institutional Finance, Campus Finance, Institutional Endowments, Institutional Post Employment.
• Approval of related expenditures and transactions.
• Manage department contracts.
• Develop and update accounting procedures and guidelines.
• Train staff and departments in proper accounting practices and financial policies.
• Ensure consistent application of accounting procedures across all university units.
• Manage exception processes and approvals.
• Performs other job-related duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Director