Sr. Department Administrator

University of California, Irvine • Irvine, CA

12d

About The Position

Reporting to the Senior Assistant Dean and working closely with the Department Chair, the Sr. Department Administrator provides strategic oversight, fiscal authority, and operational leadership for one of the Departments in the School of Pharmacy & Pharmaceutical Sciences (either the Department of Clinical Pharmacy Practice or Department of Pharmaceutical Sciences). As a seasoned administrative operations professional, incumbent manages, plans, and administers departmental operations in support of academic and research programs, including budgetary financial management, strategic planning, workload planning (didactic and experiential), IT, HR, facilities, events, and communications (internal and external) related to the department. Incumbent selects, trains, and supervises department staff.

Requirements

• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Ability to use discretion and maintain confidentiality.
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Demonstrated skills in employee supervision and HR administration.
• Bachelor's degree in related area and / or equivalent experience / training
• 3-5 years of relevant experience in administrative operations
• 1-3 years of supervisory experience

Nice To Haves

• Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, accounting and payroll, and contracts and grants regulations and guidelines.
• Solid knowledge of common University-specific computer application programs.
• Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
• Solid skills to quickly evaluate complex issues and identify

Responsibilities

• manages, plans, and administers departmental operations in support of academic and research programs
• budgetary financial management
• strategic planning
• workload planning (didactic and experiential)
• IT
• HR
• facilities
• events
• communications (internal and external) related to the department
• selects, trains, and supervises department staff

Benefits

• medical insurance
• sick and vacation time
• retirement savings plans
• access to a number of discounts and perks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level