Sr. Department Administrator, Clinical (H) - Full Time Bascom Palmer Eye Institute, Miami, FL

University of Miami•Miami, FL

About The Position

The University of Miami, Bascom Palmer Eye Institute, has an exciting full time opportunity for a Senior Department Administrator, Clinical, in Miami, Florida. The Senior Department Administrator, Clinical serves as the primary administrator in the department and as the key advisor to the other senior leadership on business matters related to activities within the department. Moreover, the incumbent manages operations, personnel, and fiscal activities for a department. CORE JOB FUNCTIONS Works collaboratively with the other administrators and affiliate institutional executives in developing clinical practice strategies and programs. Oversees the development of operating and capital budgets for the department and supports budget and contract negotiations with institutional affiliates and extramural funding sources. Assures sound financial management by overseeing the production and distribution of all financial, accounting, and budgetary reports. Oversees patient accounting to ensure accuracy. Fosters a smoothly functioning, efficient, customer service-oriented organization through operational integration, anticipation of problems, timely and effective resolution of disruptions, and continuous process improvement. Manages and administers grants, contracts, pre-award and post-award activity on sponsored research. Provides expertise and guidance in interpreting and ensuring compliance with federal, state, and local laws and regulations, and standards of accrediting agencies. Develops human resource plans and policies, and recruits, develops, and maintains the staff necessary to support the department. Analyzes staffing, financing, operations, policies, systems, and procedures to ensure an efficient and effective operation and to adapt to internal and external change. Develops business plans for proposed programs and services. Supports the determination of current and future space needs and utilization, maintains existing physical facilities, and oversees construction and renovation projects. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Requirements

Bachelor’s degree in relevant field
Minimum 5 years of relevant experience
Knowledge of business and management principles.
Ability to direct, manage, implement, and evaluate department operations.
Ability to establish department goals and objectives that support the strategic plan.
Ability to effectively plan, delegate and/or supervise the work of others.
Ability to lead, motivate, develop and train others.
Ability to exercise sound judgment in making critical decisions.
Commitment to the University’s core values.
Master’s in accounting degree required
Minimum 10 years of relevant experience

Responsibilities

Works collaboratively with the other administrators and affiliate institutional executives in developing clinical practice strategies and programs.
Oversees the development of operating and capital budgets for the department and supports budget and contract negotiations with institutional affiliates and extramural funding sources.
Assures sound financial management by overseeing the production and distribution of all financial, accounting, and budgetary reports.
Oversees patient accounting to ensure accuracy.
Fosters a smoothly functioning, efficient, customer service-oriented organization through operational integration, anticipation of problems, timely and effective resolution of disruptions, and continuous process improvement.
Manages and administers grants, contracts, pre-award and post-award activity on sponsored research.
Provides expertise and guidance in interpreting and ensuring compliance with federal, state, and local laws and regulations, and standards of accrediting agencies.
Develops human resource plans and policies, and recruits, develops, and maintains the staff necessary to support the department.
Analyzes staffing, financing, operations, policies, systems, and procedures to ensure an efficient and effective operation and to adapt to internal and external change.
Develops business plans for proposed programs and services.
Supports the determination of current and future space needs and utilization, maintains existing physical facilities, and oversees construction and renovation projects.
Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
Ensures employees are trained on controls within the function and on University policy and procedures.
Develops pro-formas for new clinical sites, including staffing models, volume projections, and physician resource needs.
Maintains oversight of the capital equipment and renovation process to ensure timely planning, budgeting, and execution.
Provides regular feedback to UMMG & MSOM leadership on monthly budget variances, including analysis of key drivers and recommended corrective actions.
Presents financial performance and key variance analyses at monthly board meetings
Ensures provider dashboards—including volumes, wRVUs, and clinical base metrics—are updated accurately and in a timely manner.
Reviews and maintains gift balances and provides updates upon request.
Reviews Balkan accounts and prepares monthly ORF transfer documentation to ensure accuracy and adherence to financial guidelines.
Maintains the department’s inventory of Medical Directorships and updates the list to reflect new appointments, modifications, or changes.
Oversees the Physician Compensation Committee and monitors all provider CART‑O and wRVU productivity to ensure accuracy, transparency, and alignment with institutional compensation standards.
Initiates appropriate controls to ensure compliance with operating and capital budgets.
Maintains oversight of capital equipment and renovation process to ensure timely planning, budgeting, and execution.
Reviews, logs, and determines disposition of all expense reports for staff and faculty.
Reviews and evaluates staffing requests to ensure alignment with budgetary guidelines and resource plans.
Reviews and approves all journal entries and ad hoc payment transactions in Workday to ensure accuracy, compliance, and proper financial controls.
Partners with the Major Gifts team to support the ongoing cultivation and development of philanthropic donations.