Sr. Contract Administrator - Business Development

Orange County, FL • Orlando, FL

74d • $30 - $39

About The Position

At Orange County Government, we are proud to serve the public with integrity, honesty, fairness, and professionalism. We develop innovative policies and services that impact Central Florida and shape the future of our community. We believe in hiring the very best. Our workplace experience sets us apart and makes us a great place to work. Our goal is to create an environment of exceptional organizational values, customer service standards, and employee satisfaction. Orange County Government is committed to providing equal opportunity in employment and services to all individuals. The Orange County Business Development Division is seeking a well-qualified candidate to serve in the role of Senior Contract Administrator. This position performs advanced professional and administrative duties in the review, analysis, formulation and enforcement of formal written contractual agreements for the County's professional service, goods & services, and construction projects. An employee in this position is responsible for ensuring the County's contractual procedures are functioning to ensure effective and efficient control of governmental contracts in accordance with current Federal, State, and County laws and regulations. Work involves the review and analysis of the contractual operation of department/division and agencies under the control of the Board of County Commissioners.

Requirements

• Bachelor's degree from an accredited institution in Accounting, Finance, Business Administration, Public Administration or a closely related field.
• Three years of experience reviewing, preparing and/or monitoring of procurement contracts, auditing financial/grant/service contracts, auditing and reviewing proposed contracts/grants, or monitoring and evaluating compliance.
• An equivalent combination of education or experience.

Nice To Haves

• Certification as a Small Business Enterprise (SBE) program administrator or equivalent.
• Two years of hands-on experience working directly with an SBE certification process preferred.
• Familiarity with federal, state and local SBE ordinances, policies and reporting requirements.
• Experience developing and delivering training or outreach to small business owners on procurement and certification.
• Proven track record coordinating SBE goal-setting, Good Faith Effort reviews and utilization tracking.
• Strong working knowledge of SBE compliance software or database management tools.
• Excellent oral presentation skills, including conducting pre-bid conferences and board-level briefings.
• Prior involvement serving on or providing staff support to an SBE Advisory Board or similar oversight committee.
• Demonstrated ability to analyze bid/package data to set achievable SBE participation goals.
• Project management certification (e.g., PMP) or related coursework in contract management.

Responsibilities

• Attends Pre-bid and Pre-construction meetings to inform bidders about County's SBE requirements.
• Evaluate IFB's to determine SBE participation and good faith effort participation.
• Reviews SBE Subcontract agreements for contract compliance.
• Sends out SBE congratulatory package via e-mail, which includes SBE required reporting forms and instruction guide to awarded Prime contractor.
• Creates and maintains contract files by updating all activity logs.
• Monitors contracts for SBE compliance, reviews monthly Prime consultant SBE Utilization, payment verification forms and EEO reports.
• Sends out monthly report reminders to prime consultants.
• Reviews and approves progress payment applications within 48 hours of receipt.
• Completes Contract Closure process.
• Conducts a site visit prior to project being closed.
• Maintains different databases and Construction Trend and Good Faith Effort Log.
• Compiles Construction Statistics for Monthly Certification and Compliance Report.
• Assists in resolving conflicts that involve SBE sub-consultants.
• Attends community events and/or expos to promote the Division.
• Assists quarterly with the How to do Business with Orange County workshop.
• Performs other related duties as assigned.

Benefits

• 10 paid holidays and up to 2 floating holidays annually.
• 18 days paid time off per year.
• Longevity bonus based on years of service.
• 6 days of paid TERM (sick) time annually.
• Low-cost medical, dental, vision, additional life insurance.
• Free basic life, long term disability, and employee assistance for all the family members effective on day one.
• Participation in the Florida Retirement System.
• Employee assistance program includes multiple free one on one sessions with licensed counselors and online tools for legal advice, financial planning, personal life balance, etc.
• Free access to Wellworks gyms and Orange County Recreation Centers.
• Free onsite wellness coaching, including dietician and nurse.
• Tuition reimbursement program.
• Earn service time to forgive student loans.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees