Sr. Capital & OTPS Budget Mgr

City of New York • New York City, NY

8d • Hybrid

About The Position

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service. DOF’s Administration and Planning Division is responsible for managing and overseeing administrative and operational services for the agency. This includes the daily management of the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion. The Office of Financial Management is responsible for monitoring and controlling the agency’s finances. This includes the development and management of annual expenses and capital budgets, accounts payable, travel requests, and other payments. The division also includes the Assigned Counsel Plan (ACP) Payments Unit, which is responsible for processing payment vouchers for 18-b attorneys and experts. The Budget Unit seeks an experienced and analytical Senior Capital & OTPS Budget Manager to monitor and manage the agency's Capital Budget and OTPS portfolio. The selected candidate will exercise independent judgement, initiative and strong analytical skills in performing the following responsibilities, which include but are not limited to:

Requirements

• IMPORTANT NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT ASSOCIATE STAFF ANALYST OR COMPARABLE CIVIL SERVICE TITLE WILL BE CONSIDERED FOR AN INTERVIEW.
• PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) AND INDICATE IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE.
• 1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and one year of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management, or in a related area; or
• 2. A baccalaureate degree from an accredited college and three years of satisfactory full-time professional experience in the areas described in "1" above.
• 3.An associate degree or completion of 60 semester credits from an accredited college and five years of satisfactory full-time professional experience as described in “1” above.
• 4. A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and seven years of satisfactory full-time professional experience as described in “1” above.
• 5.A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least one year of experience as described in “1” above.

Responsibilities

• Provide support to the Budget Office and agency leadership in overseeing and managing DOF's Capital budget and assigned OTPS portfolio.
• Monitor Capital and OTPS forecasts and commitments. Prepare regular expenditure reports for assigned portfolios and identify, track, and explain variances between planned and actual spending.
• Manage the agency’s Certificate to Proceed (CP) request process to secure funding for Capital projects. Ensure all submissions comply with the City, State, and Federal budgetary and fiscal requirements. Provide guidance during CP preparation and coordinate responses to OMB and other oversight entities.
• Review, track, and analyze New Need submissions by assigned divisions. Support the development of DOF’s New needs for Financial Plan submissions to OMB including preparing and updating forecasts, commitment plans, and ten-year financial plans.
• Reconcile and align agency funding with projected spending in the City’s Financial Management System (FMS). Perform technical budget tasks such as budget modifications, monthly variance analysis, quarterly spending plans, and other financial activities.
• Prepare monthly financial reports and provide divisions with guidance on budget issues, delivering timely reviews and high-quality customer service.
• Serve as a level 2 approver of requisitions in PASSPort and conduct initial review of micro-purchase requisitions and contract requests to ensure accurate contract projections. Oversee pre-encumbrance and encumbrance management.
• Serve as a liaison to OMB and Comptroller’s Office. Perform other budget analyses and special projects as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees