Sr. Business Operations Associate, Missouri Institute for Defense and Energy

University of Missouri System • Kansas City, MO

76d • $52,915 - $74,984

About The Position

The Missouri Institute for Defense & Energy (MIDE) is seeking a Senior Business Operations Associate to execute financial, administrative, and operational duties for MIDE personnel and collaborators. The ideal candidate will be detail-oriented, self-motivated, a problem solver, and have strong communication & coordination skills. The candidate will be expected to assist in fiscally managing 20+ projects with over 100 shared personnel, providing budget projections, personnel labor accounting, equipment purchasing, reconciliations, and monthly financial reports. This position is not hybrid; the candidate selected will work in a shared office space, in-person, Monday through Friday. Limited flexibility on standard schedules may be discussed with supervisor.

Requirements

• A Bachelor's degree or an equivalent combination of education and experience
• At least 4 years of experience from which comparable knowledge and skills can be acquired
• Ability to acquire and maintain a security clearance

Nice To Haves

• At least 5 years of experience in clerical, administrative, project management, accounting or similar positions
• Demonstrated prior experience with accounting and budgeting
• Demonstrated prior experience with research and/or grant funded environments
• Competency with the Microsoft Office and Adobe suite of software
• Experience with the PeopleSoft platform or comparable enterprise financial management software
• Privacy, security, export control or related training/certifications
• Ability to handle personally identifiable information (PII), export control sensitive information; (ITAR/EAR), controlled unclassified information (CUI), and/or classified information

Responsibilities

• Fiscally manage and track 20+ active research projects, providing actionable data to principle investigators/project leads
• Assist in proposal budget preparation and coordination with Official of Research Services pre and post-award staff
• Assist in service/subcontract and equipment transactions
• Manage & oversee timecard approvals, effort verification, and personnel labor accounting
• Assist in preparing and submitting monthly financial reports to various sponsors
• Lead, support, and execute administrative duties for personnel and stakeholders in department
• Oversee and manage all department purchasing, including procurement of supplies and mass purchasing of items within designated thresholds
• One Card reconciliations for multiple University credit cards
• ShowMe Shop purchases, operating within designated budget, and payment/processing of other invoices
• Tracking purchases and requests, obtaining quotes, and working with vendors, customers, and other stakeholders to coordinate shipping and deliveries
• Creating, maintaining, and organizing digital files related to tracking personnel, personnel requests for employees/non-employees/student employees
• Managing ListServs, payments, software, purchases, laptops and other equipment, key logs, fabricated capital equipment builds, and other items
• Gathering, organizing, and summarizing information on a range of topics, as requested
• Supervises additional support staff and student worker positions, including all supervisory, tracking, documentation, and work and performance management components
• Establishing and maintaining organizational/filing/record-keeping systems and content related to training, meeting security, and program deliverables
• Other duties and office support tasks as assigned

Benefits

• Comprehensive benefits package, including medical, dental and vision plans
• Retirement
• Paid time off
• Short- and long-term disability
• Paid parental leave
• Paid caregiver leave
• Educational fee discounts for all four UM System campuses

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees