Sr Asst to Regional Manager

AWG Enterprises•Oklahoma City, OK

26d•Onsite

About The Position

Sr. Assistant to Regional Manager (North & West Region) Location: 5000 S Council Rd., Oklahoma City ESSENTIAL DUTIES AND RESPONSIBILITIES: The individual must have the ability to perform the responsibilities listed below. The list is not all inclusive of duties that may be requested by the department head or a member of upper management but are intended for an understanding of the purpose of the position. It is the responsibility of each individual at AWG to provide ultimate customer service to our members to support their efforts in increasing same store sales and profits. Prepare all general correspondence, inter‑office memos, and reports for the Regional SVP & V.P./ Division Managers (Region). Compile and maintain all report data (sales, income, overtime, etc.) and develop spreadsheets as requested for the Regional SVP & V.P./ Division Managers (Region) Arrange division travel needs including flights, rental cars, lodging and registrations for seminars and conventions as needed. Arrange for retail member accommodations during food shows. Complete expense reports for the Regional SVP & V.P./ Division Managers (Region) Manager as needed. Assist the Regional SVP & V.P./ Division Managers (Region) with coordination of division & member meetings and other events. Maintain confidential files. Open and distribute all non-confidential incoming mail. Coordinate appointment scheduling. Record minutes of meetings, transcribe them, and distribute appropriately. Coordinate the use of the conference rooms for the divisions. Assist the department heads as requested in reserving outside meeting facilities, planning the appropriate arrangements, selecting meals, and making arrangements for equipment needed, such as audio/visual equipment, flip charts, etc. Work as a member of the AWG team so the total job responsibilities are met. Actions must always stress a sense of cooperation, integrity, tact, and consideration with our members, associates and division management. This position requires strong communication and computer skills, including PowerPoint, Excel and Microsoft Word, with the ability to use and learn new technology. Management will be kept informed on planning, analysis, work performed and results. All records required by management must be complete, accurate and submitted on time. Other duties as assigned. QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. A reasonable accommodation will be considered according to the ADA if it would not impose an undue hardship on the operations of the business without significant difficulty or expense. The accommodation would permit a qualified employee the ability to perform all essential functions of the job within the safety and contractual guidelines of the position.

Requirements

Degree or equivalent; or two to three years related experience and/or training; or equivalent combination of education and experience.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or employees of organization.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
strong communication and computer skills, including PowerPoint, Excel and Microsoft Word, with the ability to use and learn new technology.

Responsibilities

Prepare all general correspondence, inter‑office memos, and reports for the Regional SVP & V.P./ Division Managers (Region).
Compile and maintain all report data (sales, income, overtime, etc.) and develop spreadsheets as requested for the Regional SVP & V.P./ Division Managers (Region)
Arrange division travel needs including flights, rental cars, lodging and registrations for seminars and conventions as needed.
Arrange for retail member accommodations during food shows.
Complete expense reports for the Regional SVP & V.P./ Division Managers (Region) Manager as needed.
Assist the Regional SVP & V.P./ Division Managers (Region) with coordination of division & member meetings and other events.
Maintain confidential files.
Open and distribute all non-confidential incoming mail.
Coordinate appointment scheduling.
Record minutes of meetings, transcribe them, and distribute appropriately.
Coordinate the use of the conference rooms for the divisions.
Assist the department heads as requested in reserving outside meeting facilities, planning the appropriate arrangements, selecting meals, and making arrangements for equipment needed, such as audio/visual equipment, flip charts, etc.
Work as a member of the AWG team so the total job responsibilities are met.
Actions must always stress a sense of cooperation, integrity, tact, and consideration with our members, associates and division management.
Management will be kept informed on planning, analysis, work performed and results.
All records required by management must be complete, accurate and submitted on time.
Other duties as assigned.