Sr. Associate, Program Mgmt

Chemonics International, Inc.

6d

About The Position

Chemonics seeks a Sr. Associate, Program Mgmt for the USG Portfolio under the Supply Chain Management (SCM) team. The senior project support associate provides administrative and operational support to ensure compliance with donor regulations and corporate policies and assists with financial tracking for supporting global project(s). This role works closely with project support managers and project offices to maintain accurate documentation, process approvals, and support day-to-day project support functions.

Requirements

• Bachelor’s degree or equivalent and relevant work experience
• Minimum 2 years of relevant administrative or project support experience
• Familiarity with donor regulations and compliance processes preferred
• Demonstrated experience multitasking with attention to detail, organization, and time management skills
• Works independently and as part of a team
• Strong knowledge of Microsoft Office applications
• Willingness to travel for up to 8 weeks per year

Nice To Haves

• Familiarity with donor regulations and compliance processes preferred

Responsibilities

• Track and process requests related to staffing, budget adjustments, and activity modifications.
• Maintain accurate project documentation in SharePoint and ensure compliance with corporate standards.
• Assist with onboarding and offboarding of staff, including employment agreements and allowance administration.
• Support procurement, grants, and contractual processes by preparing and reviewing documentation.
• Coordinate travel arrangements and expense reporting for employees and consultants.
• Input and review financial data, including invoices, wire transfers, and expense reports.
• Support monthly budget reforecasting and prepare budget memos.
• Liaise with subcontractors and partners to process invoices and maintain compliance records
• Schedule meetings, prepare agendas, and capture notes.
• Serve as primary backstop for project office personnel on administrative matters.
• Respond to requests from corporate and project offices in coordination with managers.
• Participate in proposal teams in roles such as recruiter, cost preparer, or section writer.
• Contribute to technical practice activities and support new business efforts as needed.
• Any other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level